Current through Register Vol. XLI, No. 50, December 13, 2024
3.1. Each employee of the West Virginia Division of Protective Services, who has the authority or responsibility to purchase commodities and services, shall be advised of the Purchasing Division's Rules, in the West Virginia Code of State Rules Title 148, Series 1, contained on the West Virginia Secretary of State's website, the West Virginia Purchasing Card Policies and Procedures, contained on the West Virginia State Auditor's website, and the policies of the West Virginia Division of Protective Services. 3.2. These policies are provided to assist division purchasers with information, that will allow them to properly purchase commodities and services, and allow for the efficient operation of the division. 3.3. These policies outline proper purchasing procedures, and are provided to ensure compliance with the State Auditor's Purchasing Card Policies and Procedures, Purchasing Division Rules, and division policies. 3.4. This policy shall define for each employee the standards of purchasing required by the Director. 3.5. These policies and procedures governing the purchases of commodities and services of the West Virginia Division of Protective Services shall be contained within the Division's Internal Operating Procedures Manual in an electronic format available to all employees of the division.3.6. Electronic versions of the Purchasing Policy shall remain the exclusive property of the West Virginia Division of Protective Services. Printed manuals issued to uniformed or non-uniformed members of the division, shall be returned to the issuing authority upon the employee's retirement, resignation, or dismissal from the division. Likewise, access to the electronic version of the Purchasing Policy shall also be terminated. 3.7. Information contained within the electronic version of the Purchasing Policy is intended for the exclusive use of division members and shall not be reproduced or otherwise disseminated to any person without the express consent of the Director. All requests for a partial or complete copy of the Purchasing Policy shall be directed to the Director. 3.8. This policy is for internal use only and does not enlarge an employee's civil or criminal liability in any way. It should not be construed as the creation of a higher standard of safety or care in an evidentiary sense, with respect to third party claims.