Current through Register Vol. XLI, No. 50, December 13, 2024
Section 99-6-4 - Procedures4.1. Each purchaser of the West Virginia Division of Protective Services, who has the authority or responsibility to purchase commodities and services, shall follow the State Auditor's Purchasing Card Policies and Procedures, Purchasing Division Rules, and division policies for every purchase made. 4.2. It is the intent of the Director to follow all policies, procedures, and rules of the Purchasing Division, but it is imperative that the division maintain the security of the Capitol Complex and property owned, leased, or operated by the State of West Virginia. 4.3. The Director may authorize purchases outside these guidelines when purchases are deemed necessary and in the best interest of the division and the state. 4.4. The division will utilize the exemption promulgated in West Virginia Code § 15-2D-3, to purchase equipment as necessary to maintain the security at the Capitol Complex and other state facilities. 4.5. This exemption will include purchases to replace, upgrade, service, and maintain equipment within the divisions security systems, and will also include personal equipment for division law enforcement officers and security personnel. At a minimum this will include weapons, ballistic vests, uniforms, and gear that are necessary to properly equip a uniformed law enforcement or security officer. 4.6. Maintaining and upgrading security equipment within the divisions security systems is imperative in maintaining security and continuing the operational efficiencies of the division. Inoperable equipment prohibits the division from ensuring the safety and security of the Capitol Complex and property owned, leased, or operated by the State of West Virginia. 4.7. Purchasers of the division who have the authority or responsibility to purchase commodities and services, shall not make any purchase(s), without contacting the Procurement Director or designee, except for purchases related to the operation of a division vehicle/utility vehicle. 4.7.a. When such a request is made the Procurement Director will determine if the request is appropriate. 4.7.b. If the request is deemed appropriate, the Procurement Director will instruct the employee how to proceed or will advise the employee that he/she will assume the responsibility of making the procurement. 4.7.c. This procedure will ensure that division policies are followed when division purchasers are procuring goods and services.