W. Va. Code R. § 61-23A-8

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 61-23A-8 - Records

8.1. General record requirements. All records required by this section shall include:

8.1.a. The name and location of the processor or importer;

8.1.b. The date and time of the activity that the record reflects;

8.1.c. The signature or initials of the person performing the operation; and

8.1.d. Where appropriate, the identity of the product and the production code, if any. Processing and other information shall be entered on records at the time that it is observed.

8.2. Record Retention

8.2.a. All records required by this section shall be retained at the processing facility or importer's place of business in the United States for at least 1 year after the date they were prepared in the case of refrigerated products and for at least 2 years after the date they were prepared in the case of frozen, preserved, or shelf-stable products.

8.2.b. Records that relate to the general adequacy of equipment or processes being used by a processor, including the results of scientific studies and evaluations, shall be retained at the processing facility or the importer's place of business in the United States for at least 2 years after their applicability to the product being produced at the facility.

8.2.c. A processor may transfer records to a reasonably accessible location other than the packing site only if the processing facility is closed for a prolonged period between seasonal packs, or if record storage capacity is limited at a remote processing site; however, a processor is required to immediately return the records to the packing site for official review by the Commissioner or his/her designee upon demand.

8.3. Official review. All records required by this section and all plans and procedures required by this section shall be available for review and copying by the Commissioner or his/her designee at reasonable times.

8.4. Records maintained on computers. A processor or importer may maintain its records on computers, provided that appropriate controls are implemented to ensure the integrity of the electronic data and signatures.

8.5. Every operator of a fish processing plant shall keep a record of every transaction involving the sale and distribution of processed fish and fishery products. The records, in addition to the names and addresses of the persons or firms involved shall contain the code numbers of each lot involved.

8.6. Fish processing records shall be legibly written, printed or filed on electronic media in English and shall identify the product processed, identifying lot code, the number of containers per coding interval, and the year, and day and period when each lot was packaged.

W. Va. Code R. § 61-23A-8