W. Va. Code R. § 155-11-4

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 155-11-4 - Procedures to post legal notices to State Auditor's legal notices database

4.1. Legal notices must be posted using the Notices app within MyApps.

4.2. Legal notices must contain certain information in order to be valid.

4.2.1. Legal notices must correspond with a certain state agency. The agency is selected by the user and, when posted to the database, will be the agency in which the legal notice is filed under.

4.2.2. Legal notices must contain a title.

4.2.3. Legal notices must contain a beginning date.

4.2.4. Legal notices must contain a body.

4.3. Legal notices may, at the discretion of the agency, contain certain additional information.

4.3.1. Legal notices may contain an ending date.

4.3.2. Legal notices may contain an attachment. Members of the public who access the legal notice will be able to download and view the attachment.

4.4. If uploaded by an agency, attachments must be in Adobe PDF format only. No other formats are accepted.

4.5. If uploaded by an agency, the maximum file size of an attachment is 25 MB.

4.6. If uploaded by an agency, no attachment may contain personally identifiable information that, when used alone or with other relevant data, can identify an individual.

4.7. A legal notice successfully posted to the legal notices database will be assigned a status once the notice is successfully posted to the database.

4.8. A legal notice with active status is a legal notice visible to the public in the legal notice database and featured as an active notice.

4.8.1. Unless later deleted or amended, legal notices are in active status beginning at 12:00 AM Eastern Standard Time of the legal notice's beginning date to 11:59 PM Eastern Standard Time of the legal notice's ending date, if supplied. If no ending date is provided for the legal notice, unless later deleted or amended the legal notice will be in active status from the hours of 12:00 AM to 11:59 PM Eastern Standard Time on the date supplied as the beginning date of the legal notice.

4.8.2. A legal notice with archived status is a legal notice that was once visible to the public but ceased to be publicly available due to the current date and time elapsing past 11:59 PM Eastern Standard Time on the ending date or, if no ending date was supplied, 11:59 PM Eastern Standard Time of the beginning date. Legal notices with archived statuses are not featured in the active notices section of the database but are still publicly accessible for historical purposes as a public record.

4.8.3. A legal notice with not released status is a legal notice that has been successfully uploaded to the legal notices database but the beginning date has not yet arrived. Legal notices with not released status are not visible to the public but are visible to any users of the database who have security access granted for the state agency under which the legal notice is filed.

4.8.4. A legal notice with rescinded status is a legal notice that has been successfully uploaded to the legal notices database but has been deleted or modified while the status of the legal notice was active or archived. Rescinded legal notices are not featured as active notices in the database but are still publicly accessible for historical purposes as a public record.

W. Va. Code R. § 155-11-4