Rule 70.205 - Administration of juvenile court services programs within each judicial districtEach chief juvenile court officer is responsible for the administration of the early intervention and follow-up programs/graduated sanctions and noncontracted/court-ordered service funds within the officer's judicial district. The chief juvenile court officer shall purchase services on behalf of eligible children within the officer's judicial district.
70.205(1)Planning for service needs.a. Each chief juvenile court officer shall develop a process for determining: (1) The service needs of the children within the officer's district.(2) The mix of services to be provided to best meet the identified needs within the district.b. Each chief juvenile court officer shall develop a draft juvenile justice service plan for the officer's judicial district that accounts for the expenditure of their annual allocation for the new state fiscal year. (1) The draft annual plan must be submitted to the state court administrator by September 15 for the current state fiscal year.(2) The state court administrator shall approve or recommend changes to each district's draft annual plan by September 30 for the current state fiscal year.c. The chief juvenile court officers, in conjunction with the director of juvenile court services, shall develop the juvenile justice service plan guidance and shall review and make adjustments to this guidance annually. At a minimum, this guidance shall address:(2) Matching service type and dosage to risk level.(4) Evidence-based services.(6) Racial and ethnic disparities.(8) Cross-over practices.d. The juvenile court services quality improvement staff shall evaluate and ensure the quality and effectiveness of the services being provided.e. The chief juvenile court officer shall make recommendations concerning changes that are needed to ensure that children and families receive the services necessary to meet the unique needs of the officer's judicial district. 70.205(2)Eligible providers.a. The chief juvenile court officer shall purchase services from public or private agencies, organizations, or eligible individuals.b. To be eligible to provide services, an organization or individual shall meet the following criteria: (1) Submit a completed Form W-9; and(2) Have a federal identification number; or(3) Have a social security number for which the state accounting enterprise has determined that an employee-employer relationship with the state does not exist; or(4) Be paid an amount during a state fiscal year that does not exceed $1,000 plus allowable expenses such as meals, lodging, and mileage per state fiscal year as determined according to state accounting enterprise procedure 210.102.70.205(3)Allowable costs.a. The administrative and program requirements of these rules include those costs specified below:(1) Reimbursement for mileage, meals, and lodging expenses involved in the transportation of the child shall not exceed the lower of the rates set by the judicial branch or the provider's customary rate, unless the transportation is provided by a public officer or employee.(2) A public officer or employee, other than a state officer or employee, is entitled to be reimbursed for expenses.(3) Fees and expenses as specified in Iowa Code section 331.655 when the court order specifies that the public officer or employee shall provide transportation. The allowable expenses for which sheriffs may be reimbursed are found in Iowa Code section 70A.9.(4) Expenses approved by the chief juvenile court officer when the court order does not specify that the public officer or employee shall provide transportation.b. A provider with a service contract for a similar service shall be reimbursed at the rate of the purchase of service contract. A provider that does not have a service contract shall be reimbursed at a rate comparable to the rate reimbursed to providers that have service contracts.c. Funds for early intervention and follow-up programs/graduated sanctions and noncontracted/court-ordered services shall not be used in lieu of private insurance.70.205(4)Contract development. The chief juvenile court officer shall have the responsibility to initiate contracts for services. All service contracts must follow the Judicial Branch procurement policy. a. Each chief juvenile court officer shall be responsible to develop contracts within the officer's judicial district with each provider selected through the process.b. The chief juvenile court officer, the provider, and state court administration shall sign the contract.c. The chief juvenile court officer or designee is responsible for distributing a copy of the signed contract, amendment, or renewal letter to the provider.d. Contract amendments shall be prepared whenever there is a change in the amount of contracted dollars, contract duration, program description, or any other terms of the contract. (1) Any party to the contract may request an amendment to the contract. The provider may request a contract amendment through the chief juvenile court officer.(2) The chief juvenile court officer, the provider, and state court administration shall sign all contract amendments.e. Prior to the contract being signed, the state accounting enterprise must determine that no employer-employee relationship with the state exists. A vendor must either: (1) Have a valid, assigned state accounting enterprise number.(2) Follow the steps to be assigned a state accounting enterprise control number as outlined in state accounting enterprise procedure 240.102.70.205(5)Contract content.a. Contracts for purchasing services shall be developed using contract forms approved as to legal form by state court administration.b. The contract shall:(1) Note the deliverables, performance measures, and payment methodology.(2) Describe the process the provider shall follow to complete and submit claims for payment.c. The contract shall not guarantee a specific amount of utilization.d. A minimum and a maximum number of participants may be established.Iowa. R. Juv. Ct. Serv. Direct. Prog. 70.205
Court Order December 2, 2022, effective 7/1/2023.