Section 5-11 - Bid process The grantee shall follow these bid processes:
(a) Equipment items costing over $500.00; - (i) Advertising for bids, must include, at a minimum:
- (A) The specifications for the equipment to be purchased;
- (B) A specific date and time at which the bidding will be closed; and
- (C) A specific date and time at which the bids will be opened.
- (ii) Bids shall be received sealed and remain sealed until the time and date specified for opening.
- (iii) No preference will be given to in-state (as opposed to out-of-state) bids.
- (iv) The low bid must be accepted unless the low bidder has not met the specifications and/or stipulations stated in the call for the bid, which can include, but need not be limited to:
- (D) Ability to service product in the state.
- (I) Bids will not be rejected for the above reasons as an "after the fact" judgment.
(b) Equipment costing $500 or less and all other services: - (i) Advertisement for bids for equipment costing $500 or less and all other services must include:
- (A) Specifications for the equipment or services to be purchased including:
- (I) Public notice of the call for bids;
- (II) Applicant's incorporation papers;
- (III) Geographical and/or service area proposed to be served by the applicant;
- (IV) Hearings appeals process;
- (V) Assurances regarding provisions of services under Chapter 5, Section 3(d)(v)(F);
- (VI) Definition of service units;
- (VII) Per unit of service and total costs of the bid;
- (VIII) Responsibilities of both parties;
- (IX) Beginning and ending dates of the service provision;
- (X) Termination clause; and
- (XI) Severability clause.
- (B) Specific time and date bidding will be closed.
- (ii) No preference will be given to in-state (as opposed to out-of-state) bids.
- (iii) The low bid must be accepted unless the low bidder has not met the specifications and/or stipulations stated in the bid.
- (iv) The accepted bid shall be submitted to the Division for review.
- (v) Criteria for acceptance/denial of bids shall be developed by the grantee with the approval of the Division.
048-5 Wyo. Code R. § 5-11