Section 11-9 - Program Compliance and On-Site Evaluations (a) In addition to on-site evaluation, programs may be requested by the Division to supply documentation supporting a finding of substantial compliance. The Division shall make such requests in writing and shall outline the issues related to compliance the Division is considering. If a program refuses or is unable to provide requested documentation within a reasonable amount of time, the Division may conduct immediate on-site evaluations to determine continued capability of the program to provide services.
(b) The Division may conduct on-site evaluations of the program to ensure substantial compliance with these rules, contract provisions and applicable state and federal law. - (i) The Division shall provide the program with at least 30 days written notice prior to the date scheduled for the on-site review.
- (ii) The Division shall provide the program with a copy of a written format upon which the on-site review shall be based.
- (iii) The on-site review team shall consist of representative(s) of the Division and may include other appropriate persons.
- (iv) During an on-site visit, the review and evaluation team shall provide administrative and program consultation as requested by the program.
- (v) The Division shall prepare a report of the findings of the review and shall send a copy to the chairperson of the governing body and to the director of the program within 60 days. The report shall contain at least the following information:
- (A) Required actions for the program to take in order to comply with rules for which deficiencies were found;
- (B) Specifications and conditions prescribed for any rules for which the Division has granted a waiver or variance; and
- (C) Documentation that any previously required action has been resolved.
(c) During the on-site evaluation, the program shall provide program records, financial statements, board minutes, and other documents required by the Division to make its determinations, including any information that may have changed since the program's strategic plan was submitted. - (i) Records or materials not related to compliance with Division rules, statutes and the program's contract with the Division shall not be reviewed.
- (ii) The program shall redact any victim identifying information in the records to be reviewed for which it has not received the victim's written permission to disclose.
015-11 Wyo. Code R. § 11-9