Section 4-4 - Access Requests (a) All requests for criminal history records information, not made: - (i) by a Criminal Justice Agency for criminal justice purposes,
- (ii) by the Division of Public Assistance and Social Services, or
- (iii) for statistical research or record reporting; must be submitted with:
- (A) a set of classifiable, fully rolled fingerprints;
- (B) notarized waiver upon a form approved by the Division, (except no waiver will be required when the request is made pursuant to an Executive Order);
- (C) the fees required by Chapter 8 of these rules;
- (D) an explicit statement of intended use and purpose of the request.
(b) Statistical Research - (i) All requests for statistical data must be accompanied by a brief synopsis explaining the study, etc., for which the request is made.
- (ii) The Division may request additional disclosures to ensure that the requested information will be used solely for statistical research or as a reporting record. Failure to comply with disclosure requests will result in the Division's refusal to disseminate requested records.
- (iii) Upon the initial request and after any further disclosures requested by the Division are completed, the Division will advise the requesting party whether it is eligible to receive the information.
- (iv) The Division shall no disseminate information requested for statistical research or record reporting purposes on a form which is individually identifiable. If information cannot be made non-individually identifiable with reasonable effort, the Division shall not disseminate that information.
(c) Requests by the Division of Public Assistance and Social Services shall include a description of an intended lawful purpose of the request.
(d) Criminal justice agencies make requests shall include a statement of whether the request is made: - (i) for criminal justice purposes; or,
- (ii) for non-criminal justice purposes, in which case the request shall meet the requirements of section 4(a) above.