W. Va. Code R. § 81-18-15

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 81-18-15 - Addenda

15.1. During the bid process, it may be necessary to for the Procurement Section or DAS Purchasing Section to alter bidding documents. To facilitate a change to a solicitation after issuance for bid in wvOASIS, a formal written addendum is required.

15.2. A formal addendum is necessary to add, delete, or change specifications or attachments; provide a copy of the pre-bid attendee list; answer technical questions, requests for clarification or requests for product substitutions (on construction projects); extend or alter bid schedule dates/times; or any other such change to the issued bidding documents.

15.3. The following should also be included where applicable:

15.3.1. Specification changes, additions, or noted deletions;

15.3.2. Pre-bid attendee list;

15.3.3. An attachment listing each technical question with a corresponding answer; and

15.3.4. Revised or added sketches, drawings, and/or charts.

15.4. The addendum will be provided by publication to all vendors in the same manner as the original solicitation.

15.5. Addenda should be provided to prospective bidders, seven calendar days prior to the scheduled bid opening date. For complex transactions, such as construction bids, Requests for Proposals, or complex Requests for Quotation, it should be provided within 14 calendar days prior to the scheduled bid opening to allow bidders ample time to prepare and submit bid responses.

15.6. The Procurement Section or DAS Purchasing Section may, at its discretion, extend the bid opening date if it deems it to be in the best interest of the State Police.

W. Va. Code R. § 81-18-15