Current through Register Vol. XLI, No. 50, December 13, 2024
Section 2-1-3 - General Provisions3.1. Board Meetings. -- The Board shall hold a minimum of two (2) regular meetings annually as set by the Board. All regular meetings shall be held at a time and place designated by the Board president. Special meetings may be called by the secretary at the direction of the president or upon the written request of any three (3) Board members. All special meetings shall be held at a time and place designated by the board member(s) that called the meeting.3.2. Election of officers. -- At the last anticipated regular or special meeting during any fiscal year, the Board shall elect from its members a president and a secretary, to take office at the beginning of the next fiscal year, and to hold office until the end of that fiscal year or until their successors have been duly elected.3.3. Office of the Board. -- The office of the Board shall be at a place and location as designated by the Board.3.4. Compensation. -- Board members shall be compensated as stipulated by law.3.5. Seal. -- The Board shall adopt a seal for its own use, inscribed with the words "BOARD OF ARCHITECTS -- WEST VIRGINIA" which it shall maintain in the office of the Board. It shall be used on all certificates, renewal cards and other official documents. The seal shall be applied to all certificates of registration issued by the Board.3.6. President. -- The president shall preside at all meetings and he or she shall appoint any necessary committees, sign all certificates of registration and renewal cards issued and sign all minutes after approval. The president may issue a call for special meetings through the secretary. In the event the president is unable to attend a regular or special meeting, the president shall designate a Board member to serve as presiding officer or in the absence of a designation by the president, a quorum of Board members may choose a presiding officer.3.7. Secretary. -- The secretary shall conduct all duties as prescribed by law. These duties may be performed with the assistance of employed personnel as required.3.8. Order of Business. -- The order of business shall be as stipulated in Roberts Rules of Order.3.9. Quorum. -- Four (4) Board members constitute a quorum, but action shall not be considered to have been taken on any matter unless there are three (3) votes in accord. 3.10. Certificates of Registration. -- The Board shall issue certificates of registration to a qualified applicant for registration or reciprocal registration upon payment of the required fee established by Board of Architects rule, Fees for Registration of Architects, 2CSR2. An applicant is qualified when he or she meets the qualifications set forth in the law W. Va. Code § 30-12-4 and this rule.3.11. Public Information. 3.11.1. The Board shall maintain a roster of registered architects, which is open to public inspection, and which shall show each registered architect's name, certificate of registration, and last mailing address provided to the Board.3.11.2. The following documents shall not be treated as a public record pursuant to W. Va. Code § 29B-1-1, et seq., or otherwise disclosed to an applicant or any other member of the public: 3.11.2.a. The ARE and all documents relating to the grading, content, administration, or security thereof;3.11.2.b. Letters of recommendation;3.11.2.c. Social Security numbers; and3.11.2.d. All documents exempt from disclosure by the provisions of W. Va. Code § 29B-1-4.3.12. Prohibition of Improper Contacts. -- Prior to the filing of an application for registration or the commencement of any disciplinary action, and after final Board action on an application or disciplinary action, verbal and written communication with individual Board members or the Board staff shall be freely permitted; provided, however, that in no event is any member of the Board or its staff authorized to give any indication of what specific action the Board may take upon the merits of any application or disciplinary action. General advice, however, may be given as to the manner of completing or submitting applications, the procedures to be followed in processing applications or responding to disciplinary actions and the nature of the standards applied by the Board in evaluating applications or disciplinary actions. While an application for registration or enforcement proceeding is pending before the Board, an applicant or licensee may not initiate any written or oral communication with individual Board members concerning the matter. All inquiries shall be made orally or in writing to the Board staff or in writing to the Board.3.13. Availability of Forms. -- Any forms prepared in accordance with this rule are available electronically on the Board's web site or a printed copy by mail or an electronically transmitted copy upon request to the Board.