W. Va. Code R. § 170-03-3

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 170-03-3 - Conduct of Meetings

3.1. All meetings will be open to the public, although the Committee may either on its own initiative or upon request of an interested party, hold an executive session during a meeting after the presiding officer has identified the authority under W. Va. Code § 6-9A-4 for the holding of such executive session and has presented it to the governing body and to the general public.

3.2. Persons desiring to address the Committee are encouraged to make arrangements in advance with the committee. Advanced arrangements are not required as such a person may sign in prior to the scheduling commencement of any regular or emergency meeting. Any speaker shall provide their full name, mailing address, telephone number, email address and subject to be addressed. Presentations shall be limited to five minutes, unless otherwise designated by the Committee.

3.3.Circumstances may arise which necessitate one or more Committee members from personally appearing. Members may participate in the meeting by telephone or video conference to the extent as if they were physically present. A speakerphone or other such device shall be used to enable those present, including the public, to hear & see the committee members that are participating remotely. Members shall make arrangements to appear remotely in advance with the Chairperson.

3.4. Committee members or their designees shall not have a felony conviction nor pending felony charges.

3.5. The Chairperson may order a criminal background check on any designee, committee member or programmer to be performed without cost to that individual.

3.6. Officers:

3.6.1.The Chairperson shall open the meetings and keep the meetings orderly. The Director of the Division of Homeland Security and Emergency Management shall serve as the chairperson. The Chairperson shall prepare an accounting of all money disbursed from and deposited to the SIRN account in accordance with 15-14-9(d).

3.6.2.The Vice Chairperson shall be elected by a simple majority of the members present and shall serve for a period of two years. The Vice Chairperson will perform the duties of the Chairperson in their absence.

3.6.3.The Recorder shall keep minutes of all meetings and insure those minutes are published in accordance with paragraph 5.0 of these rules. The recorder will also maintain an agenda for future meetings.

3.6.4.The committee may appoint such further officers as deemed necessary to carry out the purpose of the committee. Such additional officers serve at the pleasure of the Chairperson.

3.7. Rule Making:

3.7.1. The Chairman may establish additional procedural rules as may be necessary for the operation of the Committee with the consent of the Committee.

3.7.2. Any additional procedural rules shall not conflict with these rules.

W. Va. Code R. § 170-03-3