Current through Register Vol. XLI, No. 50, December 13, 2024
Section 165-1-7 - Executive Committee7.1. Executive Committee. -- The Council shall be authorized upon the affirmative vote of a majority of the members to form an Executive Committee consisting of not less than five (5) nor more than eight (8) members of the Council which shall be authorized to manage, control, and conduct such business of the Council as shall be authorized from time to time. The members of the Executive Committee shall consist of the Chairperson, Vice Chairperson, Secretary, and Treasurer of the Council, and at least one (1) but not more than four (4) members of the Council as shall be recommended by the Chairperson and approved by a majority vote of the Council.The members of the Executive Committee shall serve at the pleasure of the Council for one (1) year. Members shall be eligible for reappointment, and any member whose term has expired shall serve until his successor has been duly appointed and qualified.
Notwithstanding any delegation of authority that the Council may make to the Executive Committee hereunder, the Council shall exercise general supervision over the Executive Committee, its officers and agents, and shall be responsible for the proper performance of the Executive Committee, its officers and agents, and their respective duties.
7.2. Meetings. -- The Executive Committee shall meet upon the call of the Chairperson.Notice of regular, emergency, or special meetings of the Executive Committee shall be governed by the same provisions as set forth with regard to meetings of the Council in sections 5.7 and 5.8.
7.3. Quorum and Voting. -- A majority of the authorized number of members of the Executive Committee shall constitute a quorum for the transaction of business, and the affirmative vote of a majority of the members of the Executive Committee present at a meeting in person, by telephone, or by proxy shall be necessary for any actions taken by a vote of the Executive Committee.7.4. Vacancies. -- A vacancy on the Executive Committee shall exist on the happening of any of the following events: 7.4.1. The death, incompetency, resignation, or removal of any member of the Executive Committee; or7.4.2. An increase in the authorized number of members of the Executive Committee by a revision, amendment, or alteration of these procedural rules of the Council with the simultaneous appointment of a member to the Executive Committee to fill the newly authorized position.A vacancy on the Executive Committee shall be filled in the same manner as the original appointment, or, if caused by a change in the procedural rules of the Council, as provided therein. Each member of the Executive Committee so appointed shall hold office for the unexpired term of his predecessor in office.
7.5. Proxies. -- Executive Committee members shall be permitted to designate any other Executive Committee member as their proxy for all votes except for those actions as shall be specifically excluded from time to time by the majority vote of the members of the Council or by specific provision provided in these procedural rules as they herein exist or may hereinafter be amended. Designations must be in writing and notarized, and copies sent by electronic transfer or otherwise shall be deemed sufficient.7.6. Compensation. -- Members of the Executive Committee shall not be entitled to receive compensation for their services, but shall be entitled to reimbursement for any reasonable and necessary expenses incurred in the performance of their duties.