Current through Register Vol. XLI, No. 50, December 13, 2024
Section 161-2-5 - IS& C Duties and Rights5.1. Preliminary Review of Invoice5.1.1. All telecommunications invoices, when received at IS& C, will be marked as received with the date on which the invoice arrived at IS& C.5.1.2. Charges will be apportioned for payment to the appropriate spending units within 30 days of the invoice being received. Each telecommunications invoice received for a shared account will be apportioned among the spending units based on the spending unit's service and usage, as determined by the Director.5.2. Statements to Spending Units 5.2.1. Within thirty days of the receipt of an invoice detailing telecommunications charges, the Director will submit statement (s) to each spending unit. The Statement will include: (a) a unique identify code for each spending unit; (b) a payment or transfer due date; and (c) a detailed listing of all telecommunications charges, including the Telecommunications Service Expense.5.2.2. A statement sent in the last month of the fiscal year will provide that payment is due by the thirty first day of July.5.3. Accounting of Charges. 5.3.1. IS& C will track all statements sent to each spending unit and then apply all payments made against same. Agencies will be notified when a payment has not been received as of the statement date.5.3.2. IS& C will, by vendor account, track all charges and payments. This information will be provided to the vendors on a routine basis, which will be, at a minimum, on a quarterly basis.