W. Va. Code R. § 155-11-2

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 155-11-2 - Definitions

2.1. "Active status" means a status of a legal notice that has been successfully entered into the State Auditor's legal notice database that is currently featured as an active notice and visible to the public.

2.2. "Agency" means any state agency, board, department, or commission.

2.3. "Agency Head" means the cabinet secretary or top administrator for any agency, board, department or commission who has the authority to grant or withhold written consent for any employee of an agency to post legal notices on behalf of that agency.

2.4. "Archived status" means a status of a legal notice that has been successfully entered into the State Auditor's legal notice database in which the legal notice is no longer featured in the database as an active legal notice, but the legal notice is still visible to the public.

2.5 "Attachment" means a file uploaded by an agency which corresponds to a legal notice record in the legal notice database.

2.6. "Beginning date" means the beginning date a legal notice record will be featured as an active notice to the public.

2.7. "Body" means the physical text and content of a legal notice record on the State Auditor's Office legal notices database.

2.8. "Ending Date" means the last date a legal notice record will be featured as an active notice to the public.

2.9. "Last updated date" means the date a legal notice was last modified or updated in the State Auditor's Office legal notices database.

2.10. "Legal notice" means an electronic record entered by a state agency in the State Auditor's legal notice database meant to provide notice, advertisement, publication, statement, of whatever kind and character required to be published by the State of West Virginia or its agencies as prescribed in W. Va. Code §59-3-2, et seq.

2.11. "Legal notice access form" means an electronic form completed by employees of an agency, signed by an agency head and filed with the State Auditor, requesting permission to grant or revoke access to create or modify records in the legal notices database.

2.12. "Legal notices database" means the electronic legal notices database system maintained by the State Auditor.

2.13. "MyApps" means the electronic MyApps system maintained by the State Auditor in which users access various financial applications maintained by the State Auditor.

2.14. "Not released status" means a status of a legal notice that has been successfully entered into the State Auditor's legal notice database but the beginning date of the legal notice has not yet occurred and the notice is not visible to the public.

2.15. "Rescinded status" means a status of a legal notice that has been successfully entered into the State Auditor's legal notice database and was active or archived status but has later been modified or deleted by an agency within the legal notice database. Rescinded notices are publicly accessible but are marked as rescinded.

2.16 "State Auditor" means the State Auditor of West Virginia, by himself or herself, or by any person appointed, designated, or approved by the State Auditor to perform the service.

2.17 "Status" means the status of the legal notice on the State Auditor's legal notices database.

2.18 "Title" means a short title in which to describe a legal notice record on the State Auditor's Office legal notices database.

W. Va. Code R. § 155-11-2