W. Va. Code R. § 155-1-10
Current through Register Vol. XLI, No. 50, December 13, 2024
Section 155-1-10 - Advance Allowance Account Settlements10.1. Advance Allowances. -- The Auditor may provide advances to institutions of Higher Education as authorized by WV Code § 18B-5-4. 10.1.1. No advance allowance account shall exceed five percent of the total of the appropriations for the governing board, council, or commission of the Higher Education entity. 10.1.2. All advance allowance accounts shall be accounted for by the applicable governing board, council, or commission every thirty days. 10.1.3. Every thirty days, the applicable governing board, council, or commission must furnish an itemized listing of all vendors paid, amounts, and invoices or documentation supporting payment to the State Auditor. Such documentation shall include: 10.1.3.1. The legal name and address of vendor; 10.1.3.2. The date the vendor was paid from the advance allowance;10.1.3.3. The amount paid to the vendor;10.1.3.4. The corresponding purchase order or agreement;10.1.3.5. The invoice or other supporting documentation presented from the vendor to the agency;10.1.3.6. Any other information considered by the Auditor to satisfy documentation requirements. 10.1.4. The Auditor may send notice to the Agency Administrator or applicable governing board, council, or commission if the advance allowance accounts are not accounted for properly under the requirements laid forth in this section. W. Va. Code R. § 155-1-10