W. Va. Code R. § 141-76-2

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 141-76-2 - Transportation

a. Transportation may be obtained by the usual means of public conveyance, by government or state-owned vehicle, or by privately-owned vehicle, and expense of transportation will be reimbursed only for the cost of travel between official headquarters and the place to which his/her duties require an employee to go. Expense for returning to domicile or headquarters over weekends or holidays will not be reimbursable unless the expense is no greater than would have been incurred were the employee to have remained in the field.

b.Common Carrier. Reimbursement will be made for actual cost of ticket. Receipt in the form of ticket stub must be submitted with the expense account.

c.State-Owned Vehicles. Reimbursement will be made for cost of gas and oil, parking meters, overnight storage, and ferriage, turnpike or bridge tolls. Gas and oil are to be purchased at Department of Highways' garages whenever possible. Receipt should be obtained for ferriage, turnpike or bridge tolls and submitted with voucher.

*This regulation supersedes WVMR(ARMY) 37-26 and WVMR(AIR) 75-1, dtd 9 May 75, and Ch 1, dtd 20 May 7 5

d.Privately-Owned Vehicle. Reimbursement will be limited to the actual cost supported by ticket stubs or other appropriate documentation based on the most economically direct and practical route possible. When travel is by automobile, a state vehicle will be used unless no such vehicle is available as certified by the Director of the State Motor Pool. In the event no state vehicle is available, then reimbursement shall be at the rate of twenty (20) cents per mile for the use of the employee's automobile.

e.Federal Excise Tax. As a govermental unit, the State is exempt from the Federal Excise Tax on transportation, and no reimbursement will be made to employees for this Excise Tax in the event they fail to use certificates to obtain this exemption.

W. Va. Code R. § 141-76-2