W. Va. Code R. § 126-94-31

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 126-94-31 - Collection and Use of Student Social Security Numbers

31.1. A social security number is personally identifiable information and, therefore, its use must comply with the provisions of this policy, FERPA, and W. Va. Code § 18-2-5f.

31.1.a. No public or private elementary or secondary school shall display any student's social security number for identification purposes on class rosters or other lists provided to teachers, on student identification cards, in student directories or other listings, on public postings or listings of grades, or for any other public identification purpose unless specifically authorized or required by law.

31.1.a.1. Compliance will be required of Exemption B private, parochial, or other approved schools for county board of education approval, W. Va. Code § 18-8-1(b).

31.1.b. The student social security number may be used for internal record keeping purposes or studies.

31.1.c. The student social security number or alternative number is required for enrollment or attendance in public schools.

31.1.c.1. Pursuant to W. Va. Code § 18-2-5f the county board of education must request from the parent the social security number of each child who is currently enrolled in the county.

31.1.c.2. The county must inform the parent that, if they decline to provide the student social security number, the county will assign the student an alternate nine digit number as designated by the WVBE.

31.1.d. For any student who is attending a public school and for whom a social security number has not been provided, the county shall make a request annually to the parent to furnish the social security number.

W. Va. Code R. § 126-94-31