W. Va. Code R. § 126-85-92
Current through Register Vol. XLI, No. 50, December 13, 2024
Section 126-85-92 - Adjustments/Repayment of Funds92.1. There are several situations that arise requiring a SFA or school to repay funds to WVDE or claim additional funds due the SFA. The following methods shall be used for repayment. 92.1.1. When the situation requiring repayment occurs during the current federal fiscal year (October 1 to September 30), except for the month of September, the amount owed will be deducted from a future SFA claim by the WVDE finance office. 92.1.2 Federal funds from a previous federal fiscal year may not be recovered by reducing future claims. (For example, if an error occurs on the September claim, funds cannot be recovered from October's claim, and a check must be written to WVDE.) 92.1.3. There are situations that require both methods of repayment. (For example, during a review in December an error in application approval is found. The overclaim for meals claimed for ineligible children during September would be repaid by check (written to WVDE) while meals incorrectly claimed in October and November would be deducted from a future claim for reimbursement.) 92.1.3. There are situations that require both methods of repayment. (For example, during a review in December an error in application approval is found. The overclaim for meals claimed for ineligible children during September would be repaid by check (written to WVDE) while meals incorrectly claimed in October and November would be deducted from a future claim for reimbursement.) 92.2. If during a review by the WVDE an underclaim for reimbursement of meals is found the SFA or school shall submit a revised claim to the WVDE. Adjustments will be made upon receipt of the revised claim. W. Va. Code R. § 126-85-92