W. Va. Code R. § 120-1-81

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 120-1-81 - Minutes

81.1. The secretary of the committee shall prepare written minutes of each meeting within 10 days after date of adjournment of the meeting, or by the next meeting of the committee, whichever is the shorter period of time. Minutes for a meeting that is recessed to another day need not be prepared until after the day the meeting reconvenes and then is adjourned.

81.2. The minutes shall include at least the following information:

81.2.1. The date, time and place of the meeting;

81.2.2. The name of each member of the committee present and absent;

81.2.3. All motions, proposals, resolutions, certifications and other measures proposed, the name of the committee member proposing the same, the name of the committee member seconding the motion, if any, and the disposition of the motion, proposal, resolution, certification or other measure; and

81.2.4. The results of all votes and, upon the request of a member, the roll call votes of each member, by name.

81.3. Minutes of each meeting shall be prepared after the meeting and approved, or corrected and approved, at the next meeting of the committee.

81.4. In lieu of minutes, the committee may have a record made of each meeting by a certified court reporter who shall promptly prepare the transcript after each meeting. The transcript shall be approved, or corrected and approved, at the next meeting of the committee and the approved transcript shall constitute public minutes and record of the committee meeting to which it relates, except that the public minutes and transcript shall not include minutes or the transcript of any executive session of the committee allowed under W. Va. Code § 6-9B-4.

W. Va. Code R. § 120-1-81