W. Va. Code R. § 114-15-8

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 114-15-8 - Examiner Reporting Requirements

8.1. The examiner in charge shall prepare an "examiner's semimonthly days worked report" to be submitted on a form prescribed by the commissioner. The form shall be submitted to the commissioner within three (3) days of the end of each semimonthly pay period. The report shall contain the following information:

a. The period of time the report covers;

b. The name of entity, individual or person that is being examined and their normal hours of operation;

c. The mailing address and street address, including county, of the business location of the entity being examined, and the mailing address and street address of the examiner's on-site lodging;

d. The telephone number(s) and extension(s) where the examiner can be reached at all times;

e. The domiciliary state, if the examination is being performed on a non-domestic entity;

f. A listing of any other individual or entity participating in the assignment and their domicile or zone representation, if applicable;

g. A description of the phases of the examination or assignment that the examiner worked on during the reporting period;

h. Comments on any unusual or controversial items;

i. The tentative closing date of the assignment;

j. A schedule of each of the days in the reporting period and the examiner's status on that day, to include the total of days designated as work days, annual days, sick days and expense days; and k. The name and signature of the examiner in charge completing the report and a statement that the information provided is true and correct.

8.2. The information identified in subsection 8.1 of this section is necessary to satisfy the substantiation of business expenses requirement of the Internal Revenue Service placed upon the commissioner as an employer. Failure on the part of the examiner to provide any of the information could require the offices of the insurance commissioner of West Virginia to report expense amounts as income of the examiner to the Internal Revenue Service.

8.3. An examiner shall report changes to his or her telephone number and extension to the commissioner between reporting periods. Failure to report the changes could affect the commissioner's ability to consider an examiner's business expenses as substantiated.

W. Va. Code R. § 114-15-8