W. Va. Code R. § 114-15-7

Current through Register Vol. XLI, No. 50, December 13, 2024

Section 114-15-7 - Travel and Living Expenses

7.1. Travel by examiners in connection with activities conducted pursuant to W. Va. Code § 33-2-9 or this rule shall not be undertaken unless authorized by the commissioner or his or her designee. Travel expenses are subject to the following limitations:

a. All travel shall be by automobile unless otherwise authorized by the commissioner or his or her designee.

1. Examiners shall be compensated for the actual mileage traveled and other incidental expenses for in-state and out-of-state travel as allowed by the Governor's travel rules.

2. When an automobile is used, and the distance to an examination or to an assignment is four hundred (400) miles or more, the distance traveled per day shall not be less than four hundred (400) miles per day.

b. When air travel is authorized, a maximum of one (1) day's travel time is allowed and the examiner shall be reimbursed for actual travel expenses incurred.

c. Examiners may travel during regular working hours to and from the examination site no more frequently than every two weeks, and must be reimbursed for travel expenses associated with the travel: Provided, That if travel expenses do not exceed the expenses that the examiner would incur if he or she remained on-site, examiners may travel to and from their residences more frequently than every two weeks and must be reimbursed for travel expenses.

7.2. Living expenses will be reimbursed in accordance with the Governor's travel rules.

a. The street address of the examiner's on-site lodging shall be used in determining the per diem allowance.

b. Weekend and holiday expenses: The examiner shall be reimbursed for lodging, meals and incidental expenses actually incurred on the basis of a seven-day week as long as the examiner actually occupies his or her on-site lodging on each day for which reimbursement is requested.

c. The commissioner may not authorize living expenses if the examination takes place in a location within fifty (50) miles (one way) of an examiner's residence. However, the examiner will be compensated for actual mileage traveled and other incidental expenses as allowed by the Governor's travel rules.

d. Examiners and other employees may, with the approval of the commissioner or his or her designee, be compensated for travel and living expenses in accordance with the Governor's travel rules when attending training, educational courses, conferences, seminars or other activities authorized by the commissioner. Registration fees may be included as expenses that can be reimbursed to the examiners or other employees.

7.3. Other individuals or entities involved in activities conducted pursuant to W. Va. Code § 33-2-9 or this rule who are billing directly as authorized in subsection 3.4 of this rule shall file a schedule of their fees and charges with the commissioner prior to incurring any charges. These individuals or entities shall submit copies of their billings to the commissioner simultaneously with their submission to the billed entity, individual or person.

W. Va. Code R. § 114-15-7