(a) Records required under the Act or this chapter must be maintained and made available for inspection or copying for a period of two (2) years. Records may be maintained in digital form so long as a hard copy may be produced upon request of department personnel.(b) In addition to any records otherwise required to be maintained under the Act or this chapter, licensees must specifically retain: (1) Copies of all application materials submitted to the department or relied on in making any representation or affirmation in conjunction with the application process;(2) Purchase, sale, and inventory records;(3) Shipping invoices, log books, records of duty status if applicable, delivery records and manifests reflecting the recipient's acknowledgment and establishing the chain of custody, relating to the transportation of: (A) Low-THC cannabis and any cannabis sativa plants intended for use in the processing of low-THC cannabis;(B) Raw materials used in or by-products created by the production or cultivation of low-THC cannabis;(C) Drug paraphernalia used in the production, cultivation or delivery of low-THC cannabis; or(D) Waste material resulting from cultivation, processing, or dispensing of low-THC cannabis.(4) Security records, including building access and visitor logs, video recordings, and transportation trip plans;(5) The licensee's drug-free workplace policy;(6) Records on all registered directors, managers, and employees, including a color photograph of the individual, a copy of the registration issued by the department, records reflecting the individual's position, assigned duties, and work schedule, and a copy of the company's drug-free workplace policy signed by the individual. These records must be maintained for two (2) years from the date employment is terminated;(7) Records of any disposal or destruction of waste materials resulting from cultivating, processing, or dispensing low-THC cannabis;(8) Records of any local or state regulatory inspections, including state or local fire marshal inspections; and(9) Records of all tests conducted in compliance with § 12.7 of this title (relating to Testing, Production, and Packaging).37 Tex. Admin. Code § 12.4
Adopted by Texas Register, Volume 41, Number 02, January 8, 2016, TexReg 490, eff. 1/10/2016; Amended by Texas Register, Volume 42, Number 10, March 10, 2017, TexReg 1139, eff. 3/15/2017