Section 270-RICR-50-00-2.5 - Registration ProcedureA. Registration Application and Certificate of Approval 1. Any charitable organization intending to conduct the game within the State of Rhode Island must file an annual registration application with the Rhode Island State Police on prescribed forms (SP-1) in order to receive a certificate of approval. To obtain a renewal of the certificate of approval each charitable organization must file the registration application required by this chapter prior to September 1st of each year, the date of renewal. Every charitable organization denied approval or whose certificate of approval has been suspended or revoked by the department shall submit a new application to the Department.2. Any organization intending to conduct the game can obtain the registration application from the Rhode Island State Police Charitable Gaming Unit, the State Police Barracks, or on the State Police website.3. It shall be the duty of the president, chairperson, or principal officer of any such charitable organization to file the required registration application. Such application must be signed and notarized.4. The registration application must be complete in all details and must furnish such information as is considered necessary to satisfy the Department that the applicant organization is fully qualified and eligible for a bingo license.B. Annual Financial Statement 1. Every charitable organization operating the game must file an annual Financial Report (CPA Review) with the Department prior to September 1st. This Financial Report must be certified by an independent certified public accountant.2. The scope of the annual Financial Report will be determined by the manner in which the charitable organization disposes of its net proceeds raised by the conduct of the game. a. If the charitable organization expends all of the net proceeds for charitable purposes directly from the special "Games of Chance Account," then only a limited consolidated review is needed. In such an event, the limited review must give detailed information about all of the preceding years' game fundraising, showing the kind and amount of funds raised, the costs and expenses incidental to the game and the allocation or disbursements of funds raised.b. If the charitable organization expends the net proceeds raised by the game by depositing those monies into the organization's general fund, then the annual Financial Report (CPA Review) must show all funds raised and expended by that organization during the preceding fiscal year.c. The annual Financial Report (CPA Review) must be notarized.C. Issuance of the Certificate of Approval 1. After receiving the registration application and financial statement, and before issuing, renewing or rejecting the application for certificate of approval, the Department shall make or cause to be made such investigation of any applicant, as it shall deem necessary.2. The certificate of approval shall be valid for a one-year period.3. No applicant shall be approved if one or more of the following facts is found to exist: a. That one or more of the statements in the application are not true.b. That the applicant is or has engaged in a fraudulent transaction or enterprise.c. That the game would be a fraud upon the public.d. That the game expenses during any of the three (3) years immediately preceding the date of application have exceeded twenty-five percent (25%) of the total gross money or gross receipts raised or received by reason of the game.e. That the expected cost of conducting the game for the specific year for which the application is sought will exceed twenty-five percent (25%) of the total gross money or receipts to be raised or received by reason of the game.f. Such activities to be financed are incompatible with the health, safety or welfare of the State of Rhode Island.g. Or for any other valid reason as determined by the Department.4. Change of Information a. If, subsequent to approval of the Department, there is a change in the organization's charter or by-laws or in any information furnished by the organization to the Department, the organization shall so inform the Department within seven (7) days of the change. Failure to so notify will result in an automatic suspension of approval for a period of three (3) months.270 R.I. Code R. 270-RICR-50-00-2.5