Section 218-RICR-40-00-3.3 - Tenant Education3.3.1Tenant EducationA. Housing for the elderly complexes shall maintain evidence of a periodic and ongoing resident security education program.B. The owner, manager, or governing body of a housing complex for the elderly shall develop and implement an ongoing resident security education program that shall include the components listed in §§3.3.1(B)(1) and (2) of this Part. 1. Orientation All tenants of housing for the elderly shall receive an initial resident education and training security orientation at the time of assuming occupancy.
2. Appropriate Language Security information shall be provided in languages other than English, as necessary. The initial security orientation shall be provided to limited English speaking persons in their native language. Relatives and friends used by non-English speaking tenants as interpreters may provide an opportunity to enable housing managers to provide security orientation without requiring other special arrangements.
3. Safety Orientation Checklist For every elderly housing complex, a safety orientation checklist shall be utilized at the time of occupancy, co-signed by management and tenant, dated and made part of the tenant's permanent file. The safety orientation checklist shall be signed by the resident upon completion shall contain the following elements:
a. General Precautions: (1) Keeping doors and windows secured;(2) Being familiar with: (AA) Pull cords, lock systems and intercom systems(BB) Security measures and policies concerning keys/duplicate/cards(CC) Emergency exits and fire doors(DD) Fire/Safety evacuation procedures(EE) Smoke and fire alarms(FF) Emergency phone numbers(GG) Security systems, including guards and devices(HH) Introduction to building personnel, and;(3) Other responsibilities for personal safety, including:(AA) Handling newspapers and mail(BB) Rubbish and recycling safety measure(CC) Handling delivery and repair service(DD) Soliciting procedures.b. Security Procedures: (1) Using entrance keys/cards;(2) Entrance procedures concerning visitors;(6) Awareness of current safety provisions;(7) Safety procedures in emergencies;(8) Locking the car and not leaving any personal property of value in the car when not in use;(9) Safety procedures concerning care and parking lot, and;(10) Handbags, billfolds carried on person.c. Information about the Neighborhood: (1) Available services of local financial institutions (including safe deposit boxes for valuables);(2) Use of public/common areas on and off the housing complex property including, but not limited to: "Prohibition of Smoking in Public Spaces" (R.l. Gen. Laws Chapter 23-20.10), and;(3) General orientation concerning a local neighborhood and areas to avoid.d. Reporting Procedures: (1) Responsibilities of management, security personnel and police, and(2) Learning how and when to report any trouble or suspicious occurrences to management, security personnel, or police.4. Time Intervals and Tenant Education a. Tenant education (that which is offered after the initial orientation) shall be ongoing and periodic, as defined herein.5. Tenant Education Curriculum a. Tenant education curriculum shall include:(1) Protecting Personal Property: (AA) Locking the car and not leaving any personal property of value in the car when not in use;(BB) Safety procedures concerning car and parking lot;(CC) Handbags, billfolds carried on person;(DD) Keeping sales slips and serial numbers of all valuables;(EE) Utilizing available credit cards, travel club or other registration services for registering valuables;(FF) Consulting a local police department to see if they engrave identification numbers on valuables for municipal residents, and;(GG) Encouraging direct deposit of social security checks.(2) Information about the Neighborhood: (AA) Available services of local financial institutions (including use of safe deposit boxes for valuables);(BB) Use of public/common areas on and off the housing complex property, including, but not limited to: "Prohibition of Smoking in Public Spaces" (R.I. Gen. Laws Chapter 23-20.10);(CC) Safety and crime prevention tips, and;(DD) General orientation of local neighborhood and areas to avoid.(3) Self-protection: (AA) Emergency procedures and telephone numbers (both during and after management business hours, as well as a telephone number during business hours where tenants can reach management);(BB) Recommended techniques regarding assault;(CC) How to obtain emergency medical care; and(DD) Fire/safety evacuation procedures demonstrated by fire department of the city or town in which the housing is located.6. Records of Tenant Education a. Management shall keep a record that tenants have received proper notice for tenant education and training presentations, events, and communications after initial orientation. A dated record of such notice shall be maintained in a master file of education and training events for a minimum of three (3) years and shall be available to the Division upon request.b. Tenants shall be notified through appropriate means including bulletin boards, newsletters, rent mailers or other methods to ensure tenants are aware of the training being offered and to encourage maximum participation.C. Prohibition of Smoking in All Enclosed Public Spaces Compliance with the "Public Health and Workplace Safety Act" R.I. Gen. Laws § 23-20.10-3, which prohibits smoking in enclosed public spaces, will be included in the inspection of the sites designated above and the Department of Health shall be notified of any violations therein.
D. Main Door Keys Management must maintain a list of all individuals to whom main door keys have been distributed.
218 R.I. Code R. 218-RICR-40-00-3.3