Or. Admin. Code § 166-200-0375

Current through Register Vol. 64, No. 1, January 1, 2025

Section 166-200-0375 - Recorder-Elections

Recorder is responsible for the care and management of all city records. Elections documents the administration of city elections and that process is conducted in a manner that complies with all state and federal elections laws.

(1) Abstract of Votes (Record of Elections) - Minimum retention: Permanent.

(2) Election Filings - Minimum retention: 4 years.

(3) Election Preparation Records - Minimum retention: 2 years.

(4) Help America Vote Act Identification Records - Minimum retention: Until verified by county elections official.

(5) Initiative, Referendum, and Recall Records - Minimum retention:

(a) Signature verification records, retain 6 years;

(b) Signature sheets including verification, if measure approved, retain 6 years after election;

(c) Signature sheets, if measure not approved, retain 90 days after election or 90 days after deadline for sufficient signatures;

(d) Petitions qualified to ballot, retain permanently;

(e) Petitions not qualified to ballot, retain 6 years.

(6) Poll Books - Minimum retention: Records created prior to 1931, retain permanently.

Or. Admin. Code § 166-200-0375

OSA 2-2014, f. & cert. ef. 8-7-14; OSA 1-2015, f. & cert. ef. 1/27/2015; OSA 36-2018, minor correction filed 11/28/2018, effective 11/28/2018

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895