Okla. Admin. Code § 93:10-3-8

Current through Vol. 42, No. 4, November 1, 2024

Section 93:10-3-8 - Audit requirements

(a) The Grantee shall complete the Subrecipient Annual Report annually within forty-five (45) days after its fiscal year end, informing the State of Oklahoma whether a Single Audit is required for the prior fiscal year. If a Single Audit is required, the grantee shall submit a copy of the audit report to the State of Oklahoma within nine (9) months. A Single Audit is required if the grantee expends $750,000 or more in federal assistance during its fiscal year and must be conducted in accordance with Subpart F of Part 200 of Title 2 of the C.F.R.

(1) BGB will review the grantee's audit and issue any management decisions thereon within six (6) months of acceptance of the audit report by the Federal Audit Clearinghouse. Prior to issuing the management decision, BGB may request additional information or documentation from the grantee, including a request for auditor assurance related to the documentation, as a way of mitigating disallowed costs.

(2) After review of the audit, if it is determined that funds are owed to the State of Oklahoma, BGB may issue a management decision letter to the grantee. Pursuant to 2 C.F.R., § 200.521, the management decision will include:

(A) A clear statement of whether or not the audit finding is sustained, the reasons for the decision, and the actions the grantee is expected to take (including, for example, repaying disallowed costs, making financial adjustments, or taking other actions);

(B) A description of the appeals process available to the grantee; and

(C) The reference numbers the auditor assigned to each audit finding. A grantee aggrieved by an BGB management decision may initiate an appeal of that decision. In order to initiate an appeal, the grantee must complete and submit the appropriate form provided by BGB and made available on its website, within twenty (20) calendar days of the date of the management decision letter. If the form is not timely received, the BGB or the hearing officer designated by the BGB will issue a letter stating that the appeal will not be heard.

(3) Appeals of management decisions shall be conducted in accordance with OAC 93:10-5-3.

(b) Even if a grantee is exempt from federal audit requirements for a particular fiscal year, it shall still make its records available for review or audit by appropriate officials of the U.S. Treasury, OMES, BGB, and Government Accountability Office, as requested. Moreover, all "government entities," as such term is defined by law, shall comply with the applicable provisions of 74 O.S., § 212A relating to the Oklahoma State Auditor & Inspector's Office.

Okla. Admin. Code § 93:10-3-8

Adopted by Oklahoma Register, Volume 40, Issue 24, September 1, 2023, eff. 9/11/2023