Okla. Admin. Code § 93:10-3-7

Current through Vol. 42, No. 4, November 1, 2024

Section 93:10-3-7 - Reimbursements

(a)Prior authorization. Grantees must receive written prior authorization from OBO before making purchases exceeding a prior authorization threshold amount. This amount will be based upon the grantee's risk assessment, as well as the overall scope of the proposed project. Grantees shall be informed in writing of the prior authorization threshold amount. A grantee shall upload the quote and a brief justification to the grant software designated by OBO for review and prior authorization by the OBO Grants Manager. Any purchase over the threshold the Broadband Governing Board Grant program. Amount that has not been prior authorized by the Grants Manager may not be reimbursed by the Broadband Governing Board Grant program.

(b)Invoices. In order to obtain reimbursement, grantees shall electronically send monthly invoice packets to the OBO Grants Manager. These packets must be received by OBO by the date prescribed by the Grant Agreement.

(1) Invoice packets must include the following:

(A) Signed receipts/invoices for all purchases;

(B) A brief justification of all expenses (1-2 sentences explaining how the purchase benefits the project); and

(C) Bidding documentation with justification for why the vendor was chosen.

(2) Invoices shall not be submitted to OBO for reimbursement before performance is completed by the vendor and accepted by the grantee, including physical receipt of goods. A grantee must sign the invoice or receipt to verify that the item or service has been received.

Okla. Admin. Code § 93:10-3-7

Adopted by Oklahoma Register, Volume 40, Issue 24, September 1, 2023, eff. 9/11/2023