Okla. Admin. Code § 610:1-7-16

Current through Vol. 42, No. 4, November 1, 2024

Section 610:1-7-16 - Record of proceedings

(a)Regular meetings.

(1) The proceedings of State Regents' meetings will be kept by a designated record keeper in the form of written minutes which shall be an official summary of the proceedings showing clearly those members present and absent, all matters considered and all actions taken by the State Regents.

(2) The minutes of each meeting will be open to public inspection and will reflect the manner and time of notice required by the Oklahoma Open Meeting Act [25 O.S., § 301 et seq.].

(b)Emergency meetings. In the written minutes of an emergency meeting, the nature of the emergency and the proceedings occurring at such meeting, including reasons for declaring such emergency meeting, shall be included.

(c)Committee meetings. A record of committee meetings will be kept by a designated record keeper and made available to all State Regents. The Chair of the Committee will attest to the accuracy of the record.

(d)Executive sessions.

(1) Written minutes shall be kept of all executive sessions held by the State Regents.

(2) Such minutes shall be prepared by the designated record keeper, ordinarily the OSRHE General Counsel.

(3) Written minutes of executive sessions are not public records and will not be made available for public review except as specifically authorized by the State Regents through the adoption of a formal resolution approving of such disclosure, or as ordered by a court of competent jurisdiction.

(4) Written minutes of the State Regents executive sessions shall be maintained by the OSRHE General Counsel in a separate location from the minutes of the open sessions of the State Regents and in such manner so as to ensure their security and confidentiality.

Okla. Admin. Code § 610:1-7-16

Amended by Oklahoma Register, Volume 41, Issue 21, July 15, 2024, eff. 7/25/2024