Okla. Admin. Code § 340:2-11-119

Current through Vol. 42, No. 7, December 16, 2024

Section 340:2-11-119 - Vehicle travel reimbursement

(a)Vehicle selection. Oklahoma Human Services (OKDHS) employees seek the least expensive travel option when planning work-related travel, per Section 85.45l of Title 74 of the Oklahoma Statutes. OKDHS employees are required to seek the use of OKDHS vehicles as a cost-saving measure when feasible.

(b)Privately-owned vehicles.

(1) An employee or non-employee is reimbursed for the use of a privately-owned vehicle at the authorized rate regardless of the number of persons transported.

(2) Privately-owned vehicle travel reimbursement must not exceed the Global Positioning System (GPS) mileage for work-related travel.

(A) Vicinity travel claimed on official business is based on actual odometer readings.

(B) Any non-business mileage is deducted prior to reimbursement.

(3) An employee or non-employee traveling on official business using a privately-owned vehicle is reimbursed for the actual number of miles traveled, from the official duty station to the first official call, subsequent official calls, and return to the official duty station.

(A) An employee or non-employee may claim reimbursement for transportation from his or her home to the first official call, subsequent official calls, and back to his or her home, based on actual miles traveled, not to exceed the mileage as calculated from his or her official duty station.

(B) An employee or non-employee returning to a destination, other than the original starting point, must have supervisory approval and provide justification.

(C) On-call staff may claim travel reimbursement from home, as his or her official duty station, to any official call and return home on weekends, holidays, or when an occurrence is other than his or her regularly scheduled work hours.

Okla. Admin. Code § 340:2-11-119

Added as 340:2-1-104 at 10 Ok Reg 983, eff 2-4-93 (emergency); Added at 10 Ok Reg 2779, eff 6-25-93; Amended at 11 Ok Reg 817, eff 12-14-93 (emergency); Amended at 11 Ok Reg 1625, eff 5-12-94 (preemptive); Amended at 15 Ok Reg 746, eff 1-1-98 (emergency); Amended at 15 Ok Reg 1241, eff 2-9-98 (preemptive); Amended at 19 Ok Reg 187, eff 10-30-01 (emergency); Amended at 19 Ok Reg 2199, eff 6-27-02; Amended at 23 Ok Reg 1808, eff 7-1-06

Amended by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/15/2021

Amended by Oklahoma Register, Volume 39, Issue 18, June 1, 2022, eff. 4/28/2022

Amended by Oklahoma Register, Volume 39, Issue 24, September 1, 2022, eff. 9/15/2022

Amended by Oklahoma Register, Volume 39, Issue 18, June 1, 2022, eff. 4/28/2022

Amended by Oklahoma Register, Volume 40, Issue 22, August 1, 2023, eff. 9/15/2023