Okla. Admin. Code § 340:2-11-118

Current through Vol. 42, No. 7, December 16, 2024

Section 340:2-11-118 - Travel reimbursement requests

(a) Employees and non-employees incurring travel expenses are liable under possible penalty of law for any falsified expense or misstatements on travel reimbursement requests.

(b) Oklahoma Human Services (OKDHS) related travel expenses may be reimbursed.

(c) Applicants seeking employment with OKDHS are not reimbursed for travel expenses, unless requested by OKDHS.

(d) Travel reimbursement requests must be filed within 90-calendar days of the first date in travel status. Exceptions may be made by the approving authority.

(e) Details, including the destination name and addressand business activity description must be included with reimbursement requests.

(f) Reimbursement requests for approved travel expenses must be accompanied by paid receipts.

(1) Lodging receipts must be detailed and include the lodging facility name, itemized costs, amount paid, employee's or non-employee's name, number of persons occupying the room, time-period covered, and indicate a zero balance.

(2) Public transportation expenses of less than $25.00 do not require a receipt for reimbursement.

(g) A travel reimbursement request may not include travel status dates for more than one state fiscal year.

(h) Non-employees must file in-state and out-of-state travel reimbursement requests separately.

(i) Non-employee travel reimbursement requests may not exceed 31-calendar days in travel status.

Okla. Admin. Code § 340:2-11-118

Added as 340:2-1-103 at 10 Ok Reg 983, eff 2-4-93 (emergency); Amended at 10 Ok Reg 2779, eff 6-25-93; Amended at 15 Ok Reg 746, eff 1-1-98 (emergency); Amended at 15 Ok Reg 1595, eff 5-11-98; Amended at 19 Ok Reg 187, eff 10-30-01 (emergency); Amended at 19 Ok Reg 2199, eff 6-27-02; Revoked at 23 Ok Reg 1808, eff 7-1-06

Amended by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/15/2021

Amended by Oklahoma Register, Volume 39, Issue 18, June 1, 2022, eff. 4/28/2022

Amended by Oklahoma Register, Volume 40, Issue 22, August 1, 2023, eff. 9/15/2023