N.D. Admin. Code 75-03-41-16

Current through Supplement No. 394, October, 2024

Section 75-03-41-16 - Personnel files

1. The agency shall maintain an individual personnel file on each employee. The employee personnel file must include:

a. File inventory detailing first and last date of employment, reason employment ended, training totals per year, and performance evaluation dates due;

b. Application for employment including a record of previous employment;

c. Copy of the initial fingerprint-based criminal background check;

d. Copy of annual child abuse and neglect index findings;

e. Copy of motor vehicle operator's license record, if applicable to duties;

f. Copy of other evaluation or background checks deemed necessary by the program administrator;

g. Verification of any required license or qualification for the position or tasks assigned to the employee;

h. Evidence of the employee having read and received a copy of the law and agency procedures requiring the reporting of suspected child abuse and neglect, North Dakota Century Code chapter 50-25.1, initially upon hire and annually thereafter;

i. Job description specifying the employee roles and responsibilities;

j. Annual performance evaluations; and

k. Professional development training records consisting of name of presenter, date of presentation, topic of presentation, and length of presentation.

2. The agency shall maintain an individual personnel file on each nonemployee. The nonemployee personnel file must include:

a. Personal identification information;

b. Copy of the initial fingerprint-based criminal background check;

c. Copy of annual child abuse and neglect index findings;

d. Copy of motor vehicle operator's license record, if applicable to duties;

e. Copy of other evaluation or background checks deemed necessary by the program administrator;

f. Description of nonemployee duties;

g. Evidence of the nonemployee having read and received a copy of the law and agency procedures requiring the reporting of suspected child abuse and neglect, North Dakota Century Code chapter 50-25.1, initially upon hire and annually thereafter; and

h. Professional development training records consisting of name of presenter, date of presentation, topic of presentation, and length of presentation.

3. The agency shall adopt a policy regarding the retention of employee and nonemployee personnel files.

N.D. Admin Code 75-03-41-16

Adopted by Administrative Rules Supplement 374, October 2019, effective 10/1/2019.

General Authority: NDCC 50-06-05.1, 50-11-03

Law Implemented: NDCC 50-06-05.1, 50-11-03