N.J. Admin. Code § 17:19-3.7

Current through Register Vol. 56, No. 23, December 2, 2024

Section 17:19-3.7 - Routine contracts

(a) Prequalified firms desiring to perform certain consultant services for the DPMC or its client agencies may submit proposals for routine projects.

(b) The selection process shall be initiated upon the receipt by the DPMC of a request from a State client agency for consultant services that meet the criteria for a routine project. Upon the receipt or development of a project scope of work, the DPMC shall create a selection committee for the purpose of selecting a Professional Services Consultant for the project. The DPMC and/or the selection committee shall develop the specific selection evaluation and ranking criteria to be used for the selection.

(c) The DPMC shall publicly advertise each routine contract by electronic means and/or in newspapers before the random selection of firms for that contract. The advertisement/notice shall state the date on which the DPMC will be randomly selecting, from an appropriate pool of its prequalified consultants, those firms from which proposals will be solicited. The advertisement/notice shall specify the prequalification discipline(s) and prequalification level required for the project and the criteria the DPMC will use in the selection evaluation and ranking of the proposals submitted from interested firms.

(d) From the pool of prequalified consultants specified in the advertisement, the DPMC will perform a computer-generated random selection of firms and solicit technical proposals and sealed cost proposals from the list of randomly generated firms.

(e) Pre-proposal conferences, site visits and interviews may be scheduled, as necessary.

(f) Technical proposals shall be evaluated and ranked in accordance with the specific evaluation criteria for the project.

(g) The selection process regarding the sealed cost proposals will be in accordance with the major project selection procedures, 17:19-3.6(g).

(h) The selection committee shall have the responsibility to recommend to the Director the selection of the firm that is the highest ranked and whose cost proposal is determined to be fair and reasonable to the State.

(i) Nothing in these rules shall be interpreted to prohibit the DPMC from utilizing the major consultant election procedure for any and all engagements.

N.J. Admin. Code § 17:19-3.7

Recodified from N.J.A.C. 17:19-5.8 and amended by R.2008 d.363, effective 12/1/2008.
See: 40 N.J.R. 3959(a), 40 N.J.R. 6825(a).
In (b), inserted "the" preceding the second occurrence of "DPMC" and "The" preceding the third occurrence of "DPMC", and substituted "selection evaluation" for "rating"; in (c), inserted "The" once and "the" twice preceding "DPMC", inserted "by electronic means and/or", deleted "and/or electronic only means" following "newspapers", and substituted "selection evaluation" for "rating"; in (d) and (i), inserted "the" preceding "DPMC"; in (f), substituted "evaluated" for "rated"; and in (g), updated the N.J.A.C. reference. Former N.J.A.C. 17:19-3.7, Disqualification of a firm(s) or an individual(s), recodified to N.J.A.C. 17:19-4.7.