Statutes, codes, and regulations
Mississippi Administrative Code
Title 18 - HUMAN SERVICESPart 15 - Division of Community ServicesChapter 1 - Community Services Block Grant (CSBG)
Rule 18-15-1-1 - Community Services Block Grant (CSBG) State Plan
Section 18-15-1-1-13 - Results Oriented Management and Accountability (ROMA) System

18 Miss. Code. R. 15-1-1-13

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Current through December 10, 2024
Section 18-15-1-1-13 - Results Oriented Management and Accountability (ROMA) System
13.1.Performance Measurement System: Identify the performance measurement system that the state and all eligible entities use, as required by Section 678E(a) of the CSBG Act and the assurance under Section 676(b)(12) of the CSBG Act. [Select one]

Note: This response will also link to the corresponding assurance, Item 14.12. and will pre-populate the Annual Report, Module 1, Item I.1.

[x]The Results Oriented Management and Accountability (ROMA) System

[]Another performance management system that meets the requirements of Section 678E(b) of the CSBG Act

[]An alternative system for measuring performance and results

13.1a.ROMA Description: If ROMA was chosen in Item 13.1, describe the state's written policies, procedures, or guidance documents on ROMA.

The State requires entities as part of their annual subgrant for funding to submit logic models and NPIs which follow the ROMA process. Guidance is provided in the NOFA package sent to entities.

13.1b.Alternative System Description: If an alternative system was chosen in Item 13.1, describe the system the state will use for performance measurement. Click or tap here to enter text.
13.2.Outcome Measures: Indicate and describe the outcome measures the state will use to measure eligible entity performance in promoting self-sufficiency, family stability, and community revitalization, as required under Section 676(b)(12) of the CSBG Act.

Note: This response will also link to the corresponding assurance, Item 14.12.

[x]CSBG National Performance Indicators (NPIs)

[]NPIs and others

[x]Others The State requires eligible entities to address the NPIs in their Community action plans. Entity performance in meeting goals stated in their plans will be evaluated monthly by the State.

13.3.Eligible Entity Support: Describe how the state supports the eligible entities in using ROMA or an alternative performance management system.

Note: The activities described under Item 13.3 may include activities listed in "Section 8: Training and Technical Assistance." If so, mention briefly, and/or cross-reference as needed. This response will also link to the corresponding assurance, Item 14.12.

Eligible entities utilize ROMA as a framework for implementing case management and agency accountability. Virtual ROMA 2 is the statewide data system used to capture data. The State provides T&TA on Virtual ROMA 2 and ROMA goals. The State and the Association is working with entities to increase the number of certified ROMA trainers, implementers, and advocates.

13.4.Eligible Entity Use of Data: Describe how the state plans to validate that the eligible entities are using data to improve service delivery.

Note: This response will also link to the corresponding assurance, Item 14.12.

As part of the Notice of Funding Availability, the State requires eligible entities to conduct a Community Strengths and Needs Assessment. The data collected is used in their community action plans to specify what services the entity will provide to the low-income families for the program year. Entities can pull reports from the Virtual ROMA 2 system on services provided and use this data to plan services for the next program year.

Community Action Plans and Needs Assessments

13.5.Community Action Plan: Describe how the state will secure a Community Action Plan from each eligible entity, as a condition of receipt of CSBG funding by each entity, as required by Section 676(b)(11) of the CSBG Act.

Note: This response will link to the corresponding assurance, Item 14.11.

In accordance with the assurance in 676(b)(11) of the CSBG Act, the State will secure from each eligible entity, as part of its annual application and as a condition of a financial award, a community action plan which provides a description of services to be provided. The community action plan includes information from the Community Strengths and Needs Assessment (CSNA) for the communities served. The CSNA provides information from several aspects of the communities to include public, private, and low-income sectors, partners, and other service providers. It provides for the ranking of services stated in the community action plan and assists with the allocation of funds for different services.

13.6.Community Needs Assessment: Describe how the state will assure that each eligible entity includes a community needs assessment for the community served (which may be coordinated with community needs assessments conducted by other programs) in each entity's Community Action Plan, as required by Section 676(b)(11) of the CSBG Act.

Note: This response will link to the corresponding assurance, Item 14.11.

The State requires eligible entities to conduct a CSNA annually as part of their community action plan. The community action plan must include:

a.A description of the CSNA to determine the services to be provided based on the needs of the community.
b.A description of outcome measures to be used to monitor success in promoting self-sufficiency, family stability, and community revitalization.
c.Through the use of logic models, the entity must state goals and objectives in measurable terms and projected in a timetable in which the goals and objectives will be accomplished.
d.A description of how the entity will provide services during a disaster, on weekends, after hours, and during emergencies.
e.An updated board of director's roster.

18 Miss. Code. R. 15-1-1-13

Adopted 9/3/2015
Amended 10/15/2016
Amended 12/13/2017
Amended 12/20/2018
Amended 2/14/2020
Amended 4/12/2021
Amended 1/9/2022
Amended 2/23/2024
Amended 11/18/2024