Section R. 257.1531 - Recreational and snowmobile trails; financial administration and documentsRule 11.
(1) Claims for payment of costs allowed in an approved grant shall be on a reimbursement basis, except for development costs.(2) A grant recipient shall obtain department approval of a project agreement prior to incurring costs.(3) The department shall use normal financial records of a grant recipient to determine reimbursement costs.(4) Claims for payment shall be within the scope of the work, the project period, and the dollar amount of the grant as shown on the project agreement.(5) Claims shall be submitted within 1 year of the project termination date.(6) Amendment requests for changes in the scope of the work, the project period, or the amount of the grant shall be submitted in writing to the state recreational trails coordinator.(7) After the department has approved the initial application for acquisition, development, and maintenance, a grant recipient may certify on subsequent applications that land control documents are on file for the entire trail. The certification shall be signed by a grant recipient's authorized official.(8) New land control documents shall be submitted if there is a change in trail location or ownership.(9) The following financial documents of an acquisition grant are required for reimbursement: (a) Cancelled checks, front and back.(b) Land control documents.(c) Appraisals, options, and other detailed documents which are required for fee title acquisition.(10) The following financial documents of a development and maintenance grant are required for reimbursement:(a) Vendor invoices which support the cost of development.(b) Cancelled checks, front and back.(c) Contracts and agreements.(d) Machine usage records.(e) Force account labor costs in hours and rates.(11) The following financial documents of a snowmobile signing grant are required for reimbursement: (b) Cancelled checks, front and back.Mich. Admin. Code R. 257.1531