29-255-2 Me. Code R. § 8
Agency records in the State Records Center may be consulted by persons properly authorized to use the records, subject to any applicable restrictions. Agency records shall be brought to the user insofar as practicable. Anyone allowed access to the facility shall be accompanied by a member of the State Records Center staff.
Agency personnel requiring access to the State Records Center for reference purposes must provide their Access Card number. Arrangements must be made in writing in advance and upon approval by State Records Center staff. Proof of identity may be requested from any person requesting access to agency records.
Agencies other than the creating or transferring agency, or its successor, shall be subject to such restrictions as may have been imposed by statute or by the particular agency whose records are in the State Records Center. Statutory restrictions on the use of records which are applicable to the agency from which the records were transferred shall be applicable to the State Records Center. Restrictions imposed by agency determination may be removed by agreement between the Maine State Archivist and the agency concerned.
Restrictions lawfully imposed on the use of agency records will be observed and enforced by the Maine State Archivist. Agencies shall be responsible for informing the State Records Center of any legal restrictions in effect on the records transferred. State Records Center personnel shall advise persons who wish to inspect agency records in the State Records Center that such records can only be released by the transferring agency; and that access to or the production of particular agency records should be addressed to the agency, not to the State Records Center.
The Supervisor of the State Records Center shall be responsible for determining whether persons initiating requests for information or documents are entitled to the information or access to the records involved. No reference request will be honored if it conflicts with the restrictions established by the transferring agency or by statute.
29-255 C.M.R. ch. 2, § 8