Section 144-2-1.7 - Monitoring and Technical AssistanceA.Monitoring. The Division will assign fiscal and program monitors to ensure compliance with federal regulations, with these rules and with each sub-grant. 1. Monitors will be responsible for making periodic on-site visits to each community action agency.2. Monitoring visits will include a review of compliance, CSBG administration and contract performance.3. Monitors will be required to submit on-site reports to the Director of the Division with a copy to the executive director of the community action agency, within thirty calendar days of the visit.4. Program monitors will be responsible for attending community action agency board of directors meetings on a quarterly basis.5. Fiscal monitors will determine the accuracy of record keeping and make a thorough examination of the agency's CSBG budget for conformity to program rules and agency work plans.6. Monitors will provide training and technical assistance. This T&TA will be the result of either Division or the CAA's recognized needs and will be separate from compliance monitoring.B.Monitoring follow-up and noncompliance findings. Division CSBG program and fiscal monitoring staff will adhere to the following schedule in the case of noncompliance with federal regulations, these rules, an agency's approved work plan or the sub-grant agreement. 1. Within ten calendar days of a determination of noncompliance, resulting from a monitoring visit and made after consultation with the Division's CSBG Program Director and with the Business Manager, if appropriate, the nature of the noncompliance will be reported in writing to the community action agency requesting correction of the problem. Appropriate corrective action must be made within a reasonable and appropriate time not to exceed thirty calendar days of receipt of the notice2. Monitoring staff will work with the agency throughout the period providing technical assistance to work out the problem.3. Monitoring staff will prepare a final report on the result of any noncompliance finding and will send copies to the CSBG Program Director of the Division and the community action agency's executive director and board chairperson.4. If a significant noncompliance condition is not resolved to the satisfaction of the Division by the agency within the stated time frames, the Director of the Division may withhold that community action agency's funding for the coming month or months until the noncompliance is resolved to the Division's satisfaction. Written notice of the Division's intent to withhold shall be given to the CAA executive director and board and to the Community Services Advisory Board.D.Technical Assistance. The Division will provide technical assistance and training to community action agencies to enhance general program performance and to correct noncompliance conditions based on: 1. Periodic monitoring findings;4. Periodic assessment of training or technical assistance needs.10- 144 C.M.R. ch. 2, § 1.7