La. Admin. Code tit. 4 § XVII-523

Current through Register Vol. 50, No. 11, November 20, 2024

Section XVII-523 - Agency Disposal Approval

A. Once the agency receives the disposal request, the agency records officer must ascertain if any of the records listed on the request require further retention or are required for pending or on-going litigation. The records officer should consult with the agency's legal counsel if there are any legal holds that require the records being retained for a longer duration.

1. If the records are not needed for any legal or administrative need, the agency records management officer shall sign the statement indicating that in consultation with the agency's legal counsel the records are no longer needed by the agency and may be destroyed.

2. If any record is still required by the agency, they may designate the records to be retained by noting the new disposal date requested and the reason for the extended retention. The agency may request the records be transferred back to their custody if they do not wish the records to remain in the state records center.

La. Admin. Code tit. 4, § XVII-523

Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:954 (June 2003).

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.