La. Admin. Code tit. 22 § XI-607

Current through Register Vol. 50, No. 11, November 20, 2024

Section XI-607 - Procedure During a Virtual Meeting

A. Upon commencement of the meeting, all members of the public shall be muted. Once the meeting is called to order, the chairman shall state that this is a virtual meeting of the Committee on Parole and shall provide the manner in which the public may submit or make comments during the meeting.

B. Prior to the introduction of the first agenda item, the recording secretary shall take roll to establish a quorum. Members of the committee may either be present at the anchor location or participate via electronic means.

1. Unless a member of the committee has requested an accommodation, in order to participate in a virtual meeting via electronic means, they must participate via audio and video. As such, any member of the board participating via electronic means must be visually present throughout the meeting.

2. In the event a board member's audio or video capabilities are compromised, he/she may no longer be counted for purposes of a quorum, and thus, may not vote on any agenda item for which the audio or video was compromised.

3. A member of the board who is physically present at the anchor location and visible through the anchor location's camera shall satisfy the requirements for purposes of a quorum and participation.

C. Prior to action on an agenda item, the chairman shall read into the record the following:

1. any public comment received prior to the meeting (if any);

2. any public comment received during the meeting via public comment card, "chat" function, etc. (if any);

3. profanity and inappropriate language is prohibited and shall not be read into the record.

D. Prior to action on an agenda item, the chairman shall also ask if anyone from the public is present, either via electronic means or at the anchor location, and wishes to speak on those agenda item(s). If anyone from the public wishes to speak, the chairman shall allow him/her reasonable time to do so.

E. In accordance with R.S. 42:29(A)(5), all votes taken at a virtual meeting shall be by roll call vote.

F. To the extent possible, the board shall follow any and all procedures that it follows for its non-virtual meetings.

G. After the conclusion of a virtual meeting, a recording of the meeting shall be made available to the public via the committee's website.

La. Admin. Code tit. 22, § XI-607

Promulgated by the Office of the Governor, Board of Pardons and Committee on Parole, LR 50210 (2/1/2024).

AUTHORITY NOTE: Promulgated in accordance with R.S. 42:14 and R.S. 42:17.2.