Section 60 IAC 2-2-5 - PermanencyAuthority: IC 5-15-5.1-5; IC 5-15-5.1-8; IC 5-15-5.1-20
Affected: IC 5-15-5.1
Sec. 5.
For records requiring permanent retention, based on an approved retention schedule, the following shall apply:
(1) Raw stock microfilm shall meet the requirements of ANSI/AIIM MS23-1998 and be capable of an LE 500-year rating, be polyester based, and include an antihalation dye system to prevent light scattering and fogging.(2) The camera-generated master negative microfilm shall be silver-halide, silver-gelatin, meeting the permanency requirements of ISO 18917.(3) Camera-generated negatives must be processed according to ISO 18917.(4) Residual thiosulfate on the film must be measured using the methylene blue test and meet ANSI/AIIM MS23-1998.(5) The master microfilm record meeting the above criteria shall be stored at a site other than the producing agency's structure, in a fire-proof vault, in accordance with ANSI/PIMA IT9.11-1998.(6) In addition to the master microfilm record, which is a security copy, the agency may provide working copies of the microfilm. These may be on silver, diazo, vesicular, dry silver, or transparent electro-photograph film, on a safety base of cellulose ester or polyester material.(7) "Photography-Determination of residual thiosulfate and other related chemicals in processed photographic materials-Methods using iodine-amylose, methylene blue and silver sulfide", ISO 18917 (First edition 1999-0601) is hereby incorporated by reference. Copies of this publication may be obtained by writing to ISO, Case postale 56, 1211 Geneva 20, Switzerland.(8) "Standard Recommended Practice-Production, Inspection, and Quality Assurance of First Generation, Silver Microforms of Documents", ANSI/AIIM MS23-1998 is hereby incorporated by reference. Copies of this publication may be obtained by writing to AIIM, 1100 Wayne Avenue, Suite 1100, Silver Spring, MD 20910.(9) "Processed Safety Photographic Films-Storage", ANSI/PIMA IT9.11-1998 is hereby incorporated by reference. Copies of this publication may be obtained by writing to ANSI, 11 West 42nd Street, New York, NY 10036.Oversight Committee on Public Records; 60 IAC 2-2-5; filed Feb 23, 1987, 11:30 a.m.: 10 IR 1360; filed Dec 19, 1988, 4:45 p.m: 12 IR 1090; readopted filed Dec 2, 2001, 12:20 p.m.: 25 IR 1268; filed Mar 28, 2003, 9:38 a.m.: 26 IR 2606; readopted filed Sep 23, 2010, 2:08 p.m.: 20101020-IR-060100425RFAReadopted filed 11/21/2016, 1:21 p.m.: 20161221-IR-060160430RFAReadopted filed 11/22/2022, 8:33 a.m.: 20221221-IR-060220307RFA