D.C. Mun. Regs. tit. 10, r. 10-C324
Before consideration by the Board, the staff shall review each case and consult with the applicant as necessary. The staff shall assist the applicant in understanding the Board's procedures and in meeting the Board's standards and guidelines. The applicant should take full advantage of the staff's availability and expertise.
The staff shall advise the applicant of any changes in project plans that may be appropriate in order to meet the Board's standards and guidelines. In response, the applicant may submit revised plans for further review. Revisions may be submitted without the requirement for a new application. If the applicant is unable to submit revised plans in sufficient time for staff review before the Board meeting, the staff may defer the case to the next Board meeting.
If the staff is unable to reach an applicant at the telephone number provided on the application, the staff may either process the application for Board review, or return it to DCRA with written notification to the applicant.
The applicant is encouraged to work directly with ANCs, historic preservation organizations, neighbors, and other interested groups or persons to identify and resolve any public concerns about a project before the Board meeting. The applicant is responsible for presenting project plans to interested groups or persons as appropriate. Resolution of concerns is not required prior to Board review, but applicants are advised of the great weight accorded to ANC views.
The staff may also consult with ANCs, historic preservation organizations, adjacent property owners, or any other persons so as to gather information, assess public interest, or identify the nature of public views on an application. The staff may facilitate public reviews as it deems appropriate.
ANCs and historic preservation organizations are encouraged to establish a schedule of regular meetings to facilitate their review of cases pending before the Board. Applicants are encouraged but not obligated to attend these meetings.
ANCs and historic preservation organizations wishing to participate on a regular basis in the Board's meetings are encouraged to establish a means of periodic contact with the staff in order to facilitate the review of cases before each Board meeting. Organizations may appoint a monitor familiar with the Board's standards, guidelines, and procedures as a means of facilitating a full and orderly involvement in the review process.
The staff shall prepare a written report and recommendation on each case the Board will review. Each staff report shall indicate whether the application is to be considered on the Agenda, Consent Calendar, or Denial Calendar. Each report shall evaluate the project for consistency with the purposes of the Act and with the Board's standards and guidelines, and shall recommend any modifications needed to achieve consistency.
Staff reports shall be submitted to the Board and released to the applicant and public at least five (5) days before the meeting.
D.C. Mun. Regs. tit. 10, r. 10-C324