Ala. Admin. Code r. 520-2-2-.05

Current through Register Vol. 43, No. 1, October 31, 2024

Section 520-2-2-.05 - Statement Of Fiscal Responsibility Requirement

(1) All public libraries receiving state aid funds appropriated by the State of Alabama and administered by the Alabama Public Library Service (APLS) in any fiscal year shall, in the first quarter of the subsequent fiscal year, provide to APLS a Statement of Fiscal Responsibility denoting the usage of state aid funds during the most recently completed fiscal year. All public libraries receiving and using state aid funds in a fiscal year, either directly or indirectly, shall comply annually. The form and substance of the Statement of Fiscal Responsibility shall be mandated by APLS and shall be made available to the public libraries of Alabama by APLS.

(2) APLS shall make the Statement of Fiscal Responsibility form available to the public libraries of Alabama on or prior to October 1. In addition to the certification of receipt and expenditure of state aid, the public library director shall indicate that the funds were utilized in accordance with the public library's Five-Year Plan of Service on file with APLS. All segments of the form must be completed by the public library and signed by the public library's Director and notarized.

(3) The financial records of the library and all the financial records of the libraries to which it transfers state aid will be made available upon request from APLS to the Alabama Department of Examiners of Public Accounts and/or the Alabama Public Library Service. The library may be subject to an annual financial review by a licensed public accountant unless APLS requests an audit to be done by the Department of Examiners of Public Accounts. Copies of this document will be forwarded to APLS and the Alabama Department of Examiners of Public Accounts.

(4) APLS shall accept a certified public accountant audit detailing the usage of state aid funds by a public library in lieu of the Statement of Fiscal Responsibility, if the audit is received in the first quarter of the subsequent fiscal year and the audit provides a comparable reporting of the Statement of Fiscal Responsibility.

(5) Failure to comply with these audit requirements for state aid funds shall result in the suspension of further funding of state aid funds to noncompliant public libraries.

Ala. Admin. Code r. 520-2-2-.05

Filed March 30, 1992. Repealed and New Rule: Filed June 22, 2004; effective July 27, 2004. Amended: Filed April 17, 2006; effective May 22, 2006. Repealed and New Rule: Filed September 21, 2009; effective October 26, 2009. Repealed and New Rule: Filed October 13, 2011; effective November 17, 2011. Repealed and New Rule: Filed May 16, 2012; effective June 20, 2012.

Amended by Alabama Administrative Monthly Volume XXXVII, Issue No. 03, December 28, 2018, eff. 1/24/2019.

Author: Nancy C. Pack, Director

Statutory Authority:Code of Ala. 1975, §§41-8-(1-10).