Ala. Admin. Code r. 520-2-2-.04
Current through Register Vol. 43, No. 1, October 31, 2024
Section 520-2-2-.04 - Fiscal RequirementsA public library must have a current budget, and the participants of a public library system must have a cumulative total current budget, based on locally-appropriated non-capital funds, of not less than the amount of state aid for which the library or system is eligible nor less than the previous year's budget. Locally-appropriated non-capital funds may include a combination of municipal or county funds appropriated to the library or system budget and in-kind funds expended directly by local governments for public library services.
(a) If locally-appropriated funds received are not sufficient to match for state aid and/or if the locally- appropriated funds received are reduced from the previous year, the amount of state aid for the current fiscal year will be reduced by an amount equal to the difference between the current locally-appropriated funds received and the average of the locally-appropriated funds received for the previous two (2) fiscal years. [See example below.] SAMPLE PUBLIC LIBRARY (pop. 10,000) |
FISCAL YEAR | LOCAL BUDGET | STATE AID $1.00 per capita |
2015 | $18,000 | $10,000 |
2016 | $20,000 | $10,000 |
2015/2016 AVG | $19,000 | |
2017 | $18,000 | $9,000* |
| | |
* State aid for 2017 reduced by $1,000 to coincide with the $1,000 reduction between the 2015/2016 local budget average ($19,000) and the 2017 local budget appropriation ($18,000). |
(b) A public library system headquarters can qualify for the total state aid amount for which it is eligible even if any county or municipality within the region is unable to match for its share, provided that supplementary local appropriations from other member counties or municipalities are available to match for the necessary amount of state aid. State aid funds received by a system headquarters by this method can only be used in the counties or municipalities providing the supplementary funds.(c) No more than fifty percent (50%) of a library's state aid funds will be used for salaries during any fiscal year.(d) No state aid may be used for construction, remodeling or alteration of buildings, or for utilities. If state aid funds are used for a non-allowable expense, such funds must be replaced with local money, or the amount must be returned to APLS. (2) Where a public library system exists, all state aid funds for libraries or governmental units contracting to participate in the system will be forwarded to the system headquarters, providing that copies of the annually reviewed contracts are sent to APLS prior to receipt of state funding.(3) State aid funds will be distributed directly to eligible public libraries, which are not in systems.(4) Changes in the distribution of state aid can only be made at the beginning of the APLS fiscal year and under the following conditions:(a) A public library that wishes to change its status as a state aid recipient by either joining or withdrawing from a system must file written notification with APLS and the system headquarters by July 1 to ensure provision of state aid by the new fiscal year beginning October 1.(b) A public library that is not currently receiving state aid, but wishes to do so, must file written notification with APLS, and submit documentation that it meets the requirements of Rule 520-2-2-.03 above, by July 1 in order to receive state aid by October 1.Ala. Admin. Code r. 520-2-2-.04
Filed March 30, 1992. Amended: Filed April 17, 2006; effective May 22, 2006. Repealed and New Rule: Filed September 21, 2009; effective October 26, 2009. Repealed and New Rule: Filed October 13, 2011; effective November 17, 2011. Repealed and New Rule: Filed May 16, 2012; effective June 20, 2012.Amended by Alabama Administrative Monthly Volume XXXVII, Issue No. 03, December 28, 2018, eff. 1/24/2019.Author: Nancy C. Pack, Director
Statutory Authority:Code of Ala. 1975, §§41-8-(1-10).