Rule 257:10-1-9 - Committee officers and agents(a) General provisions. (1) A person may be chair, treasurer, or both chair and treasurer of the committee.(2) A committee officer shall accept the appointment, in writing, on the statement of organization.(3) A treasurer, deputy treasurer or agent of the committee, other than an out-of-state committee, shall be a resident of this state.(4) A candidate may not serve as the treasurer or deputy treasurer, except as the treasurer of the candidate's own committee.(5) A deputy treasurer may also be appointed and serve in the treasurer's capacity in the absence of the treasurer. The designation of the deputy treasurer shall be on the statement of organization.(b) Candidate committee officer vacancies. (1) A treasurer, a deputy treasurer, or chair of a candidate committee may be removed from office by the candidate.(2) When a vacancy occurs in a candidate committee office other than the office of a deputy treasurer, the candidate shall:(A) notify the Commission no later than five (5) business days after the vacancy occurs;(B) assume the duties and responsibilities of the vacant office except that the deputy treasurer, if one has been designated, shall assume the vacated office of treasurer;(C) notify the Commission of the appointment of an officer to fill the vacancy; and(D) provide all information to the Commission required by the statement of organization, for the new appointee, no later than five (5) business days after the appointment.(3) When a vacancy occurs in the office of a deputy treasurer for a candidate committee, the candidate shall: (A) notify the Commission no later than five (5) business days after the vacancy occurs; and(B) if a deputy treasurer is appointed to fill the vacancy, notify the Commission of the appointment and provide all information to the Commission required by the statement of organization for the new appointee within five (5) business days after the appointment.(4) If a candidate dies and there is no living committee officer, the personal representative of the candidate's estate shall dissolve the committee as soon as is practicable under terms of the dissolution procedures provided under this chapter and the time limits imposed for probating an estate.(c) Officer vacancies in committees other than candidate committees. (1) When a vacancy occurs in an office, other than the office of a deputy treasurer, of a committee other than a candidate committee, the committee shall: (A) notify the Commission no later than five (5) business days after the vacancy occurs;(B) designate an individual qualified under this chapter to assume the duties and responsibilities of the vacant office no later than five (5) business days after the vacancy;(C) notify the Commission of the appointment of an officer to fill the vacancy; and(D) provide all information required by the statement of organization, for the new appointee, no later than five (5) business days after the appointment.(2) When a vacancy occurs in the office of a deputy treasurer for a committee other than a candidate committee, the committee shall:(A) notify the Commission no later than five (5) business days after the vacancy occurs; and(B) if a deputy treasurer is appointed to fill the vacancy, notify the Commission of the appointment and provide all information to the Commission required by the statement of organization for the new appointee within five (5) business days after the appointment.(d) Duties of the treasurer/deputy treasurer.(1) The committee treasurer or, in the treasurer's absence, the deputy treasurer shall maintain and preserve an account of the following:(A) the total of contributions accepted by the committee;(B) the contributor statement or copies of requests to obtain the contributor statement or information missing from the contributor statement as provided by this chapter and a copy of an accepted check or written instrument evidencing the contribution;(C) the total of expenditures made by or on behalf of the committee;(D) all receipted bills, canceled checks, or other proofs of payment, with an explanation of each, for each expenditure; and(E) any other documentation necessary to file the reports required by this chapter.(2) The treasurer or, in the treasurer's absence, the deputy treasurer shall maintain and preserve all receipted bills and accounts required by this chapter for at least three years.(3) The treasurer or, in the treasurer's absence, the deputy treasurer of a committee shall file, in a timely manner, the appropriate reports or statements on the forms prescribed by the Commission. Filing statements and reports by Internet access only shall be required of a candidate committee which has exceeded $10,000 in contributions or expenditures during an active campaign or a non-candidate committee which has exceeded $10,000 in contributions or expenditures during the current or previous calendar year.(4) The treasurer or, in the treasurer's absence, the deputy treasurer shall file an amended report if the treasurer has knowledge of an error or omission on a report of the committee that has previously been filed.(5) The written records shall be the property of the candidate or committee to which they relate and shall be delivered to the candidate or committee immediately upon: (A) demand by the candidate or committee;(B) removal or resignation of the treasurer; or(C) the expiration of the treasurer's appointment, whichever shall first occur.Okla. Stat. tit. 74E, § 257:10-1-9
Amended Laws 1995. Amended Laws 1996. Amended Laws 1997. Amended HJR 1106, emerg. eff. 6/5/1998. Amended Laws 2003. Amended Laws 2005. Amended Laws 2009. Amended Laws 2010.