Section 1-9-522 - Maintenance and destruction of records(a) The filing office shall maintain a record of the information provided in a filed financing statement for at least one year after the effectiveness of the financing statement has lapsed under Section 1-9-515 of this title with respect to all secured parties of record. The record must be retrievable by using the name of the debtor and: (1) if the record was filed or recorded in the filing office described in paragraph (1) of subsection (a) of Section 1-9-501 of this title, by using the file number of the initial financing statement to which the record relates and the date and that the record was filed or recorded, and by the legal description of the real estate adequate for the purposes of indexing in the tract indexes of the county where the real estate is situated; or(2) if the record was filed in the filing office described in paragraph (2) of subsection (a) of Section 1-9-501 of this title, by using the file number of the initial financing statement to which the record relates.(b) Except to the extent that a statute governing disposition of public records provides otherwise, the filing office immediately may destroy any written record evidencing a financing statement. However, if the filing office destroys a written record, it shall maintain another record of the financing statement which complies with subsection (a) of this section.Okla. Stat. tit. 12A, § 1-9-522
Added by Laws 2000 , SB 1519, c. 371, § 100, eff. 7/1/2001.Oklahoma Code Comment
This section governs the issues covered formerly at section 9-403(3) , with substantial revisions. It sets forth the Oklahoma UCC Central Filing Office requirements for the maintenance and destruction of records and the requirement that records can only be deleted one year after lapse even if a termination statement has been filed.
Oklahoma's section 9-522 permits the Oklahoma UCC Central Filing Office to retain records that are retrievable by any medium, unlike the former requirement in old section 9-403 to retain a microfilm or photographic record, so long as the record is retrievable by using the name of the debtor. Section 9-522 requires that if the Oklahoma UCC Central Filing Office destroys a written record it shall maintain another record of the financing statement retrievable as required by law.