Section 18.1221a - Reports; section ineffective after March 31, 2015; "project" defined(1) The department shall provide the JCOS and the fiscal agencies with the following reports: (a) By November 1 of each year, for state-owned space as of September 30 of that year, all of the following: (i) The department occupying or using the space.(ii) The building location, including street address, city or township, and county.(iii) The type of building, such as office, warehouse, garage, storage, or other use.(v) The occupancy and usage of space compared to total space available.(vi) The condition of facility and estimated future special maintenance costs.(b) By November 1 of each year, for privately owned state-leased space as of September 30 of that year, all of the following:(i) The department occupying or using the space.(iii) The building location, including street address, city or township, and county.(iv) The type of building, such as office, warehouse, garage, storage, or other use.(v) The name and address of lessor.(vi) The square footage and net square footage rate.(vii) The occupancy and usage of space compared to total space available.(viii) The monthly and annual cost.(ix) The date the lease starts and expires.(x) The options and services.(xi) The total monthly and annual cost for all leases described in this subdivision.(c) At least 2 weeks prior to a state lease proposal being included on a JCOS meeting agenda for review and approval, all of the following:(v) The total square footage and use of space.(vi) Lease costs, to include annual costs of lease, monthly costs of lease, cost per square foot, and increases, if any, from prior lease to new lease.(vii) The costs to renovate.(viii) The costs for utilities.(ix) The management fees.(x) The amount paid for ad valorem property taxes.(xi) The operating costs.(xiii) If an option to purchase is included, the terms of the offer to purchase and rationale for not funding construction through the state building authority.(xiv) The existing space, including years in existing location, cost, terms of the lease, and disadvantages related to continuing in current location.(xv) The bid process, including an overview including dates, number of proposals submitted, cost range of proposals, comparable market rates, and an explanation if lowest bid was not accepted.(xvi) A cost comparison listing the total square footage, base cost per square foot, annual lease cost, cost for utilities, taxes, operating costs, and total annual cost for the proposed lease and the current lease, and show the difference in costs.(d) Not later than 45 days after the close of the fiscal year, the status of all active planning and construction projects approved by JCOS and financed through the state building authority or state general fund/general purpose revenues, including all of the following:(i) The name of each project.(ii) The applicable appropriation acts.(iii) The appropriation year and account numbers.(iv) The total authorized cost for the project and state authorized share.(v) The unencumbered balance remaining in each account.(vi) The expiration date of authorization.(vii) The current project status: planning, preconstruction, construction, or postconstruction.(viii) The estimated completion date.(ix) As applicable, the qualifying carryforward exemption under section 248(4) or (6).(2) This section is in effect until March 31, 2015.(3) As used in this section, "project" includes appropriation line items made for purchase of real estate.Ineffective by its own terms after 3/31/2015.Added by 2012, Act 430,s 3, eff. 12/21/2012.