N.Y. State Fin. Law § 114
The officer or employee designated by a state agency to perform the duty of inspecting supplies shall receive and examine all articles purchased or received for the operation and maintenance thereof, compare them with the bills for the same, ascertain whether they correspond in weight, quality or quantity, and inspect the supplies thus received. Such officer or employee shall enter each bill of goods thus received in the appropriate books of the agency at the time of receipt thereof. He shall make a full memorandum in such books of any difference in weight, quality or quantity of any article received from the bill thereof. No goods or other articles of purchase or manufacture or farm or garden production shall be received unless so entered in such books with the proper bill, invoice or statement, according to the form of accounts and record prescribed by the comptroller. In accounts for repairs or new work, the name of each workman, the number of days employed and the rate and amount of wages paid to him shall be given.
N.Y. State Fin. Law § 114