Section 60900 - Development; uses; retention of records(a) The department shall contract for the development of proposals that will provide for the retention and analysis of longitudinal pupil achievement data on the tests administered pursuant to Chapter 5 (commencing with Section 60600) and Chapter 7 (commencing with Section 60810). The longitudinal data shall be known as the California Longitudinal Pupil Achievement Data System.(b) The proposals developed pursuant to subdivision (a) shall evaluate and determine whether it would be most effective, from a fiscal and a technological perspective, for the state to own the system. The proposals shall additionally evaluate and determine the most effective means of housing the system.(c) The California Longitudinal Pupil Achievement Data System shall be developed and implemented in accordance with all state rules and regulations governing information technology projects.(d) The system or systems developed pursuant to this section shall be used to accomplish all of the following goals: (1) To provide school districts and the department access to data necessary to comply with federal reporting requirements delineated in the federal No Child Left Behind Act of 2001 (20 U.S.C. Sec. 6301 et seq.).(2) To provide a better means of evaluating educational progress and investments over time.(3) To provide local educational agencies with the data needed to improve pupil achievement, including college and career readiness.(4) To provide an efficient, flexible, and secure means of maintaining longitudinal statewide pupil level data between and among the state's educational segments and operational tools, as defined in Section 10861, including, but not limited to, all of the following:(A) Pupil level data from all grade levels, including transitional kindergarten programs, as described in Section 48000, that shall be collected separately from kindergarten pupil data, in elementary and secondary schools, including, but not limited to, juvenile court schools, alternative schools, continuation schools, special education schools, and adult educational programs offering a high school diploma or equivalency.(B) Pupil level data collected in detention and nondetention settings.(C) Pupil level data to postsecondary educational institutions and the Student Aid Commission.(5) To facilitate the ability of the state to publicly report data, as specified in Section 6401(e)(2)(D) of the federal America COMPETES Act (20 U.S.C. Sec. 9871) and as required by the federal American Recovery and Reinvestment Act of 2009 (Public Law 111-5).(6) To ensure that any data access provided to researchers, as required pursuant to the federal Race to the Top regulations and guidelines is provided, only to the extent that the data access is in compliance with the federal Family Educational Rights and Privacy Act of 1974 (20 U.S.C. Sec. 1232g).(e) In order to comply with federal law as delineated in the federal No Child Left Behind Act of 2001 (20 U.S.C. Sec. 6301 et seq.), the local educational agency shall retain individual pupil records for each test taker, including all of the following: (1) All demographic data collected from the California Assessment of Student Performance and Progress (CAASPP) and English language development tests.(2) Pupil achievement data from assessments administered pursuant to the CAASPP and English language development testing programs. To the extent feasible, data should include subscore data within each content area.(3) A unique pupil identification number, to be identical to the pupil identifier developed pursuant to the California School Information Services, that shall be retained by each local educational agency and used to ensure the accuracy of information on the header sheets of the CAASPP tests and the English language development test.(4) All data necessary to compile reports required by the federal No Child Left Behind Act of 2001 (20 U.S.C. Sec. 6301 et seq.), including, but not limited to, dropout and graduation rates.(5) Other data elements deemed necessary by the Superintendent, with the approval of the state board, to comply with the federal reporting requirements delineated in the federal No Child Left Behind Act of 2001 (20 U.S.C. Sec. 6301 et seq.), and the federal American Recovery and Reinvestment Act of 2009 (Public Law 111-5), after review and comment by the advisory board convened pursuant to subdivision (j). Before the implementation of this paragraph with respect to adding data elements to the California Longitudinal Pupil Achievement Data System for the purpose of complying with the federal American Recovery and Reinvestment Act of 2009 (Public Law 111-5), the department and the appropriate postsecondary educational agencies shall submit an expenditure plan to the Department of Finance detailing any administrative costs to the department and costs to any local educational agency, if applicable. The Department of Finance shall provide to the Joint Legislative Budget Committee a copy of the expenditure plan within 10 days of receipt of the expenditure plan from the department.(6) To enable the department, the University of California, the California State University, and the Chancellor of the California Community Colleges to meet the requirements prescribed by the federal American Recovery and Reinvestment Act of 2009 (Public Law 111-5), these entities shall be authorized to obtain quarterly wage data, commencing July 1, 2010, on students who have attended their respective systems, to assess the impact of education on the employment and earnings of those students, to conduct the annual analysis of district-level and individual district or postsecondary education system performance in achieving priority educational outcomes, and to submit the required reports to the Legislature and the Governor. The information shall be provided to the extent permitted by federal statutes and regulations.(f) To accomplish the goals and requirements set forth in subdivisions (d) and (e), local educational agencies shall do all of the following: (1) Submit data to the department according to the processes and timelines established by the department.(2) After any schoolsite closure, inform the department of the schoolsite closure within 10 business days of the last day that pupils were no longer enrolled at the schoolsite.(3) Submit grades 9 to 12, inclusive, pupil transcript information to the California College Guidance Initiative, as authorized pursuant to Section 60900.5, according to processes and timelines established by the California College Guidance Initiative in the format approved by the Superintendent. In complying with this paragraph, the duties of local educational agencies shall include, but are not limited to, all of the following: (A) Including in their parent notifications, as required by the federal Family Education Rights and Privacy Act of 1974 (20 U.S.C. Sec. 1232g), a distinct notification that data may be shared with the California College Guidance Initiative in order to do both of the following:(i) Provide pupils and their families with direct access to online tools and resources for college and career planning.(ii) Enable a pupil to transmit information shared with the California College Guidance Initiative to both of the following: (I) Institutions of higher education for purposes of admissions and academic placement.(II) The Student Aid Commission for purposes of determining eligibility for, and increasing uptake of, student financial aid.(B) Entering into a data sharing agreement with the California College Guidance Initiative on or before January 1, 2026. These agreements shall not be subject to the requirements of Section 49073.1.(C) Providing, on or before June 30, 2026, the California College Guidance Initiative with initial data files, pursuant to the California High School Transcript and Student Record Portability Standard, as acknowledged by the Office of Cradle-to-Career Data, and the accompanying data file specifications.(D) Completing the steps necessary to provide transcript-informed accounts to all pupils in any of grades 9 to 12, inclusive.(E) Providing data files or authorizing the California College Guidance Initiative to access data pursuant to this paragraph as follows: (i) In a manner as agreed to between the California College Guidance Initiative and the local educational agency.(ii) To confirm completed courses, final grades, and graduation dates of pupils, in a format and as determined by the California College Guidance Initiative, for purposes of admissions to the California State University and the University of California.(iii) Through either an application programming interface or a secure file transfer protocol.(g) On or before June 30, 2026, using reports on CaliforniaColleges.edu and technical assistance from the California College Guidance Initiative, local educational agencies shall ensure that data needed to verify course eligibility to fulfill the A-G admissions requirements of the University of California and the California State University is accurate and up to date. This includes, but is not limited to, all of the following: (1) Confirming that each course is properly coded and registered in the University of California A-G course management portal at the office of the President of the University of California.(2) Ensuring that pupils transferring from local educational agencies get full credit for prior A-G coursework by complying with the California High School Transcript and Student Record Portability Standard, as acknowledged by the Office of Cradle-to-Career Data.(3) Maintaining at least a 90 percent rate of alignment between A-G coursework, as listed in the local pupil information system, and how those courses are registered in the University of California A-G course management portal at the office of the President at the University of California.(4) Ensuring that dual enrollment courses are flagged based on the California High School Transcript and Student Record Portability Standard, developed by the department pursuant to subdivision (c) of Section 60900.5.(h) The California Longitudinal Pupil Achievement Data System shall have all of the following characteristics:(1) The ability to sort by demographic element collected from the CAASPP tests and English language development test.(2) The capability to be expanded to include pupil achievement data from multiple years.(3) The capability to monitor pupil achievement on the CAASPP tests and English language development test from year to year and school to school.(4) The capacity to provide data to the state and local educational agencies upon their request.(5) The capability to provide data to support individual pupil accounts, as described in paragraph (1) of subdivision (b) of Section 60900.5.(i) Data elements and codes included in the system shall comply with Sections 49061 to 49079, inclusive, and Sections 49602 and 56347, with Sections 430 to 438, inclusive, of Title 5 of the California Code of Regulations, with the Information Practices Act of 1977 (Chapter 1 (commencing with Section 1798) of Title 1.8 of Part 4 of Division 3 of the Civil Code), and with the federal Family Educational Rights and Privacy Act of 1974 (20 U.S.C. Sec. 1232g), Section 1232h of Title 20 of the United States Code, and related federal regulations.(j) The department shall convene an advisory board consisting of representatives or designees from the state board, the Department of Finance, the State Privacy Ombudsman, the Legislative Analyst's Office, representatives of parent groups, school districts, and local educational agencies, and education researchers to establish privacy and access protocols, provide general guidance, and make recommendations relative to data elements. The department is encouraged to seek representation broadly reflective of the general public of California.(k) This section shall be implemented using federal funds received pursuant to the federal No Child Left Behind Act of 2001 (20 U.S.C. Sec. 6301 et seq.), which are appropriated for purposes of this section in Item 6110-113-0890 of Section 2.00 of the Budget Act of 2002 (Chapter 379 of the Statutes of 2002). The release of these funds is contingent on approval of an expenditure plan by the Department of Finance.(l) For purposes of this chapter, a local educational agency shall include a county office of education, a school district, and a charter school.Amended by Stats 2024 ch 38 (SB 153),s 87, eff. 6/29/2024.Amended by Stats 2023 ch 48 (SB 114),s 87, eff. 7/10/2023.Amended by Stats 2022 ch 52 (AB 181),s 95, eff. 6/30/2022.Amended by Stats 2022 ch 28 (SB 1380),s 33, eff. 1/1/2023.Not implemented per s 168. Amended by Stats 2021 ch 262 (SB 169),s 3, eff. 9/23/2021.Amended by Stats 2021 ch 144 (AB 132),s 11, eff. 7/27/2021.Amended by Stats 2017 ch 641 (AB 830),s 17, eff. 1/1/2018.Amended by Stats 2016 ch 186 (AB 2659),s 60, eff. 1/1/2017.Amended by Stats 2015 ch 386 (SB 436),s 29, eff. 1/1/2016.Amended by Stats 2011 ch 347 (SB 942),s 38, eff. 1/1/2012.Amended by Stats 2010 ch 2 (SB X5-1),s 21, eff. 4/12/2010.Amended by Stats 2009 ch 159 (SB 19),s 5, eff. 1/1/2010.Amended by Stats 2007 ch 130 (AB 299),s 80, eff. 1/1/2008.Amended by Stats 2006 ch 840 (SB 1614),s 5, eff. 1/1/2007.Amended by Stats 2003 ch 62 (SB 600), s 75, eff. 1/1/2004.Added by Stats 2002 ch 1002 (SB 1453), s 3, eff. 9/27/2002.