Rule 5103 - Custody of Exhibits. Special Provisions(a) Oversized exhibits and large photographs exceeding 8 1/2 x 11 inches shall be reduced in size and/or photographed so that the copy or photograph of the physical exhibit can be photocopied/scanned on to 8 1/2" x 11" inch paper for filing. 1. In addition to photocopying the oversized physical exhibit, (e.g. medical device, tire, axel, blue print, map, large photograph etc.) the party seeking to admit said physical exhibit shall be responsible for maintaining said physical exhibit until the conclusion/completion of the trial, all post-trial events, appeals and appellate procedures. 2. A proponent who provides a reduced copy of an oversized exhibit shall ensure that the reproduced document is clear and capable of further reproduction to transfer to digital media. (b) Use of Digital Media. A proponent shall ensure that an exhibit in digital format entered into the record is in a format acceptable to the court. (c) Duplicates. The court may direct that the original item and not a duplicate, be entered into the record. (d) Exhibits Under Seal. If an exhibit offered into evidence contains confidential information or confidential documents as defined by the Case Records Public Access Policy of the Unified Judicial System of Pennsylvania ("Policy"), the proponent shall file a copy of the exhibit and a certification prepared in compliance with the Policy, and the Department of Court Records requirement, with the Department of Court Records. 1. Any exhibit sealed by the court during the court proceeding(s) shall not be accessible to the public. (e) Exclusion. This rule does not apply to record hearings that may be appealed de novo to the court of common pleas or upon which exceptions or objections can be filed to a court of common pleas, such as hearings before the Board of Viewers and/or arbitration hearings where a party elects to have the arbitration hearing recorded. (f) Parties shall provide copies of exhibits to the trial Judge, at the time of the trial; 1. However, neither the Court custodian of the exhibits, nor the trial Judge shall be responsible to file exhibits.(g) The Court of Common Pleas, Civil Division will not store or maintain exhibits following the conclusion of the trial or Court proceeding for which the exhibits were used.Adopted effective 4/9/2024.