Ill. R. Cir. Ct. Lake Cnty. 1-2.07

As amended through September 23, 2024

Rule 1-2.07 - Privacy Issues

A. It is the responsibility of the filer to ensure that documents filed electronically do not disclose confidential, impounded, sealed or personal identity information as defined in Supreme Court Rules 15, 138, and 364.

B. Filers shall refrain from including, or shall redact where inclusion is necessary, the following personal identifiers from all documents electronically filed with the Court, including exhibits, unless otherwise ordered by the Court:

1. Social Security and Taxpayer-identification Numbers - If an individual's social security or taxpayer-identification number is required for a particular filing, only the last four digits of the number shall be used. Pursuant to Supreme Court Rule 15, the filing must be accompanied by a "Notice of Confidential Information Within Court Filing" form.

2. Financial Account Numbers - If financial account numbers are relevant, only the last four digits of these numbers shall be used.

3. Debit and Credit Card Numbers- If such numbers are relevant, only the last four digits of these numbers shall be used.

4. Driver's License Numbers- If an individual's driver's license number must be included in the document, only the last four digits shall be used.

5. Previously or statutorily impounded or sealed information.

C. In addition to the above, filers shall exercise caution when filing documents that contain the following:

1. Personal identifying numbers;

2. Medical records, such as treatment and diagnosis;

3. Employment history information;

4. Individual financial information;

5. Proprietary or trade secret information.

D. Documents required to be maintained in original form pursuant to the Supreme Court's General Administrative Order on Recordkeeping in the Circuit Courts, other Rule or statute are excluded from electronic filing. A filer who has a legal basis for filing a document under seal without prior Court Order must electronically file a Motion for leave to file under seal. The Motion must include the reasons the document meets the legal standards for filing sealed documents. The document in question may not be attached to the Motion as an attachment.

E. When the filing of personal identity information in its entirety is required by law, ordered by the Court, or otherwise necessary to effect disposition of a matter, the filing must be accompanied by the "Notice of Personal Identity Information Within Court Filing" form which shall provide the required personal identity information without redaction. The Notice and any attachments shall be filed under seal and remain confidential, except as provided in LCR 1-2.07(F), or as the Court may order.

F. The information contained in the "Notice of Personal Identity Information Within Court Filing" shall be available to parties and their counsel, the Court and the Clerk of the Circuit Court in performance of any requirement provided by law. It shall also include the transfer of such information to appropriate justice partners, such as the Sheriff, Guardian Ad Litem, and the State Disbursement Unit (SDU).

Ill. R. Cir. Ct. Lake Cnty. 1-2.07

Amended effective 12/31/2017.