Rule 1.4 - Court Reporters Notes, Duties of Clerk and Reporters, and Destruction of Notes and Electronic Recordinga. Scope. This rule shall apply to all court reporters' notes taken in trials or proceedings in any division of this Court or before any commissioner, master or referee. This rule also applies to all electronic recordings to include tape, video and digital recordings.b. Responsibility of Court Reporters:(1)All Reporters: It shall be the responsibility of all court reporters employed in any capacity by this court to be aware of and comply with all provisions of this rule. All court reporters, including per diem or contract court reporters, have a continuing duty to keep the Clerk of this Court advised of their current address and telephone number. These requirements are in addition to the requirements for court reporters set forth in the Arizona Code of Judicial Administration.(2)Official and Deputy Court Reporters. All court reporters employed by this Court shall be responsible for the safekeeping of their notes and the notes of their deputies until the notes have been delivered and accepted for storage by the Clerk of this Court pursuant to this rule.c. Storage of Notes with Clerk and Destruction of Notes.(1)Storage and Indexing. Not less than once each year all reporters shall store with the Clerk of this Court all notes which are more than two (2) years old. All court reporters who store their notes with the Clerk of this Court as required by this rule shall place the notes in a carton prescribed by the Clerk and approved and furnished by the court administrator. All court reporters shall store civil, juvenile, habeas corpus and criminal proceedings notes in containers separate and apart from each other and shall identify the carton and its contents, i.e., court reporter's name, category, and date span covered, on a label affixed to the front of the storage container. All notes presented to the Clerk of this Court shall be accompanied by a receipt.(2)Destruction of Notes: All court reporters' notes for civil and probate proceedings, except writs of habeas corpus, in storage for more than ten (10) years (unless the court specifies a different period for the retention of such notes) shall be destroyed by the Clerk of this Court after giving thirty (30) days written notice by certified or registered mail, directed to the court reporters at the court reporter's last known business address and place of residence. Prior to the date set for their destruction, the court reporter may reclaim the notes if so desired. Original court reporter notes of criminal proceedings shall be retained for a period of twenty-five (25) years from the date sentence is imposed, unless the court imposes a sentence of death, in which case the notes shall be retained until destruction is ordered by the Court.
Court reporters' notes on habeas corpus and juvenile proceedings shall be retained until destruction is ordered by the Court.
(3)Termination of Employment. On termination of employment of any court reporter or deputy, the reporter or deputy as the case may be, shall immediately deliver his or her notes to be stored with the Clerk and shall at all times keep the Clerk advised of his or her address and telephone number.(4)Certification of Compliance With Rule. All official reporters who are employed at an annual salary and paid on a regular basis by the county, who intend to terminate their employment, shall give at least two (2) weeks notice of such intention to the Judge who engaged their services. That Judge shall forthwith notify the Clerk of the Board of Supervisors to withhold any further pay to said reporter until receipt of certification of compliance with this rule.Added as Rule 1.3 Dec. 1, 1987, effective 2/15/1988. Amended Jan. 19, 1999, effective 2/1/1999. Redesignated as Rule 1.4 and amended June 10, 2003, effective 8/1/2003.